====== Scheduling Setup (Elementary)======

{{ :powerschool:powerschool:scheduling_setup_for_enrollment_clerks.docx}}

The Scheduling Setup page should be completed for all newly enrolled students at the time of enrollment.  It should also be adjusted in the event that the student has to repeat a grade or is transferring to a different school during the summer. Follow these steps to complete this task.

Navigate to Start Page > Student Selection > Scheduling Setup
  * **Next Year Grade**: This should be the grade they will be next year.
     *Note: If they are pre-registered for KG before the EOY process has been run, Next Year Grade will be 0.
  * **Schedule this student**: Select either Yes or No to indicate if the students in each column should be scheduled or not.
  * **Year of Graduation**: This will be the actual year that the student is set to graduate.
    * For example a 2024-25 second grader should graduate in 2035 if they are promoted every year.
  * **Next School Indicator**: This should be the school they will be in next year.
  * Click **Submit**

====== Student Searches for Scheduling Setup (Elementary)======

There are a couple of awesome reports available in PowerSchool that will keep you from having to run all those different searches below to check for next grade and next school errors.  Each report gives you a list of the students that have missing or potentially inaccurate data on the students Scheduling Settings page that needs to be corrected before I perform the EOY process.

Run this report first...

**PSCB DEV Reports > Validation (Setup Parameters) > Year End Setup Errors**

Once you see the list of students, open another tab of PowerSchool and copy/paste the student number into the Start Page to access the students record and go to Courses and Programs > Scheduling Settings page and correct the errors (unless the student should be repeating the same grade next year as last year).  Please note the following...

  * If the student is a foreign exchange student that isn't returning next year, disregard the error and withdraw the student with an exit date of the day after the last day of the school year.
  * If you have gotten notice that one of your students is transferring to another school within our district, set the Next School to that school and DO NOT withdraw the student (the EOY Process will do it for you).

Once you've made those corrections run the report below to review all students' Promote Status, Next Year Grade, and Next Year School.

**PSCB DEV Reports > Validation (Setup Parameters) > Year End Setup Validation**

When you get to the list you can sort by column by clicking on the column heading to group potential errors together.  
  - Click on Promote Status.  This will group student records that need to be verified as well as those that will be retained according to the current Next Year Grade.
  - Click on Next School.  This will group students together depending on the Next School Indicator setting.
  - Click on Next Grade.  This will group students together depending on their Next Year Grade setting.

You can determine from there whether or not a students record needs to be corrected.

**Traditional Searches**

You can still use these old searches to check for active students whose data may be inaccurate.

**Grade_Level = -1;Sched_NextYearGrade # 0\\
Grade_Level = 0;Sched_NextYearGrade # 01\\
Grade_Level = 01;Sched_NextYearGrade # 02\\
Grade_Level = 02;Sched_NextYearGrade # 03\\
Grade_Level = 03;Sched_NextYearGrade # 04\\
Grade_Level = 04;Sched_NextYearGrade # 05\\
Grade_Level = 05;Sched_NextYearGrade # 06**

**Grade < 05;Next_School #** XXXX (where XXXX is your school number)\\
**Grade = 05;Next_School #** YYYY (Where YYYY is the high school that your school feeds into)\\

School numbers:\\
AES - 1080\\
GES - 260\\
HPES - 1070\\
MES - 20\\
RVES - 50\\
VIES - 1020\\
WES - 70\\
DMS - 40\\
EBSMS - 1110\\
GSMS - 1090\\
WMS - 620\\