Pre-Registration for Upcoming School Year

Before Pre-Registration can begin, the SIS staff must complete the calendar setup via Automated Calendar Setup and submit the FTE values for the upcoming school year by going to the Full-Time Equivalencies page and clicking the Submit button.

Once the school approves the Pre-Registered student, their record should look like this.

Reminder: Set the Term to the next year so the student won't be enrolled in the current school year. Also use the start date for the next school year as the Entry Date for the new enrollment.

If you get a records request from another school division DO NOT withdraw students prior to the End of Year Process which typically occurs in early-July. You will be notified by Information Systems when it is okay to do so.

DO NOT pre-register students in PowerSchool if they are transferring to your school from within Washington County Schools. If they are active in Washington County during or at the end of the previous school year, then the end of year process will update their enrollment record for the new school year as long as their Next School Indicator is set to transfer to your school.

DO NOT pre-register existing active Washington County students as this will duplicate student records which will affect multiple programs in our school system.
WARNING: Remember to merge the student records in the Pre-Registration process during the online enrollment.

During the pre-registration season, start reviewing your data and get ahead of errors that can cause issues in the Fall.

• First, remember that all students beginning their Fall semester of school with Washington Co. should have an Entry Date of 8/9/2023 and an Entry Code of E119. Please run the following searches on a weekly basis and correct the Entry Date and/or Entry Code for any student records that you find are not equal to the above codes.

/EntryDate > 5/19/2023

• Second, all pre-registered students must have 5/23/2024 as the exit date. The below search finds students who were possibly enrolled in the wrong year. Simply changing dates does not fix the record. So if any student records are returned on this search please contact me or Lisa so we can update the affected data. Errors generated by this may include FTE's and enrollment status. Both can have a negative impact on last year's state reporting that the SIS Specialists are still working on.

/EntryDate > 5/19/2023;ExitDate # 5/23/2024

Use the instructions on wiki on How to Display Search Results to easily sort and filter the returned student lists to find applicable errors. If you have any questions let us know.