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google:drive_sync [2015/01/23 10:55] jlester |
google:drive_sync [2019/03/28 08:27] harwood |
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- | ====== | + | ====== Google |
- | As of January 2015, Google Apps for Education users have unlimited Gmail and Google Drive storage. | + | ===== Introduction |
- | + | ||
- | ===== Download and Install Google Drive ===== | + | |
- | + | ||
- | Google Drive is available after you login to your e-mail account. | + | |
- | + | ||
- | - Once you login to your e-mail, click the Google menu button to access your other Google Apps \\ {{ : | + | |
- | - Click the Google Drive link to open the Google Drive web interface | + | |
- | - Google is transitioning Google Drive over to a new interface. | + | |
- | - If you get the old interface, the link to install Google Drive will be at the bottom of the left menu \\ {{ : | + | |
- | - If you want to try the new interface, click the gear icon at the top right and choose // | + | |
- | - If you are in the new interface, the link to download Google Drive is now under the gear menu \\ {{ : | + | |
- | - Choose Download Drive and then select Mac and PC \\ {{ : | + | |
- | - Accept the terms of service | + | |
- | - Save the file \\ {{ : | + | |
- | - Once the download finishes, choose the Downloads button and double click the installer | + | |
- | - Choose Run from the open file dialog | + | |
- | - Login to your Google account. | + | |
- | - We use Google Single Sign On (SSO), so you have to login again just to verify that it is actually you. \\ {{ : | + | |
- | - Google Drive will now finish the installation and setup a new icon and folder on your computer. | + | |
- | - If you open up a file folder, you'll see a new Google Drive location in Favorites | + | |
- | + | ||
- | ===== Copy Some Files to Google Drive ===== | + | |
- | + | ||
- | Now that we have the Google Drive program installed, we'll sync some files from our computer to Google Drive. | + | |
- | + | ||
- | - I am using some presentation files from the state as an example. | + | |
- | - The two blue arrows on the folder icon signify that the files have not synced yet to Google Drive. | + | |
- | - You can click the arrow at the bottom right of your Windows taskbar and then hover your mouse over the Google Drive icon to see the sync status. | + | |
- | - Once the sync has finished, the folder icons will change to a green check. This means your files are now synced to the Google Drive cloud and available from anywhere. | + | |
- | - If you now login to Google Drive from your web browser, you'll see all the folders and files we just synced. | + | |
- | - Your files are all now available from any web browser or Google Drive program or app! \\ {{ : | + | |
- | + | ||
- | ===== Sync All Your Documents to Google Drive ===== | + | |
- | + | ||
- | The real power with Google Drive comes when you setup your computer to automatically sync all your documents to Google Drive. | + | |
- | + | ||
- | - You first need to create a folder in your Google Drive for your My Documents folders and files. Just open your Google Drive folder, select New Folder, and name it My Documents. \\ {{ : | + | |
- | - Now, click on Libraries over in the folder menu. \\ {{ : | + | |
- | - Expand the Documents and My Documents folders. | + | |
- | - Right-click on My Documents under Libraries-Documents and choose Properties. | + | |
- | - Click on the Location tab. \\ {{ : | + | |
- | - You should see the default Windows location for your My Documents. | + | |
- | - Click the Move button. | + | |
- | - From the dialog box, click your Google Drive folder under Favorites and select the My Documents folder you created in step 1. \\ {{ : | + | |
- | - Now click Select Folder. | + | |
- | - The location box should now show the My Documents folder under Google Drive. | + | |
- | - When you click OK, you'll be asked if you want to move your existing files to the new location. | + | |
- | - A copy files window will come up while Windows moves all your files to the new location. | + | |
- | - Once it finishes, you can open your Google Drive folder. | + | |
- | - I'll create a new document in Microsoft Word now and save it to the default location and see if it syncs. | + | |
- | - You can see I am just saving to the default location that comes up in Windows when you save a file. I am naming my new file "Test Document.docx" | + | |
- | - If I open my Google Drive folder now, I see the test document in there. | + | |
- | - If I login to the web interface of Google Drive, my document shows up there now too. \\ {{ : | + | |
+ | The old Google Drive standalone Windows application has now been replaced by either //Google Backup and Sync// or //Google Drive File Stream// | ||
+ | ===== Installation ===== | ||
+ | - Download the Google Backup and Sync installer program: \\ https:// | ||
+ | - Launch the program from your Downloads folder: \\ {{: | ||
+ | - The application will launch and download the rest of the installation files: \\ {{: | ||
+ | - After it finishes installing, it will launch automatically and give you some information: | ||
+ | - Click the Get Started to continue until you are asked to login. Once at the login screen select Enter your full @wcs.k12.va.us e-mail address and click Next: \\ {{: | ||
+ | - You will be sent to our SSO Portal login screen. | ||
+ | - After logging in, you will be shown some information about how it backs up: \\ {{: | ||
+ | - Click the buttons to continue until you get to the screen where it asks you what you want to backup. | ||
+ | - The next screen will ask if you want to sync everything in your existing Google Drive to this computer. | ||
+ | - Backup and Sync will run down in your system tray and start automatically when you boot your computer. | ||
+ | - When you login to the web interface for Google Drive, you'll see a Computers folder. | ||
+ | Your computer will now continuously backup to Google Drive. |