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--- google:drive_sync [2015/01/23 09:57]
jlester
+++ google:drive_sync [2019/03/28 08:32] (current)
harwood
@@ Line 1: / Line 1: @@
-====== Sync Folders with Google Drive ======
+====== Google Backup and Sync Setup ======
-As of January 2015, Google Apps for Education users have unlimited Gmail and Google Drive storage.  This allows you to do things like sync your entire documents folders so that you can access your files from anywhere and your files will always be protected from a computer or hard drive failure.  The following steps show you how to setup Google Drive to sync your entire My Documents folder under Windows 7.
+===== Introduction =====
-===== Download and Install Google Drive =====
+The old Google Drive standalone Windows application has now been replaced by either //Google Backup and Sync// or //Google Drive File Stream//.  Google Drive File Stream lets you access your files in Google Drive as if they were stored on your computer.  It does NOT however backup your computer's file to Drive.  For that reason, we are recommending everyone move to Google Backup and Sync instead.
-Google Drive is available after you login to your e-mail account.  You can always access your Google Drive files from your web browser.  You can also install the Google Drive app to your tablet or smartphone to access your files from anywhere.
-  - Once you login to your e-mail, click the Google menu button to access your other Google Apps \\ {{ :google:drive_01.png?nolink |}}
-  - Click the Google Drive link to open the Google Drive web interface  \\ {{ :google:drive_02.png?nolink |}}
-  - Google is transitioning Google Drive over to a new interface.  As of January 23, 2015, both interfaces are available.  Depending on which one you get, the steps to download Google Drive may be different.
-  - If you get the old interface, the link to install Google Drive will be at the bottom of the left menu \\ {{ :google:drive_03.png?nolink |}}
-  - If you want to try the new interface, click the gear icon at the top right and choose //Experience the new Drive//  \\ {{ :google:drive_04.png?nolink |}}
-  - If you are in the new interface, the link to download Google Drive is now under the gear menu  \\ {{ :google:drive_05.png?nolink |}}
-  - Choose Download Drive and then select Mac and PC  \\ {{ :google:drive_06.png?nolink |}}
-  - Accept the terms of service  \\ {{ :google:drive_07.png?nolink |}}
-  - Save the file  \\ {{ :google:drive_08.png?nolink |}}
-  - Once the download finishes, choose the Downloads button and double click the installer  \\ {{ :google:drive_09.png?nolink |}}
-  - Choose Run from the open file dialog  \\ {{ :google:drive_10.png?nolink |}}
-  - Login to your Google account.  Use your full e-mail address and password  \\ {{ :google:drive_12.png?nolink |}}
-  - We use Google Single Sign On (SSO), so you have to login again just to verify that it is actually you.  \\ {{ :google:drive_13.png?nolink |}}
-  - Google Drive will now finish the installation and setup a new icon and folder on your computer.  \\ {{ :google:drive_14.png?nolink |}}
-  - If you open up a file folder, you'll see a new Google Drive location in Favorites  \\ {{ :google:drive_15.png?nolink |}}
-===== Copy Some Files to Google Drive =====
-Now that we have the Google Drive program installed, we'll sync some files from our computer to Google Drive.
-  - I am using some presentation files from the state as an example.  I have copied the files to my Google Drive folder.  \\ {{ :google:drive_16.png?nolink |}}
-  - The two blue arrows on the folder icon signify that the files have not synced yet to Google Drive.  Depending on how many files and folders you add, it could take some times to fully sync.  If you shut your computer down before the sync finishes, it will just continue where it left off the next time it is on and connected to the Internet.
-  - You can click the arrow at the bottom right of your Windows taskbar and then hover your mouse over the Google Drive icon to see the sync status.  In this screenshot, it has sinced 45 out of 414 items so far.  \\ {{ :google:drive_17.png?nolink |}}
-  - Once the sync has finished, the folder icons will change to a green check. This means your files are not synced to the Google Drive cloud and available from anywhere.  \\ {{ :google:drive_18.png?nolink |}}
-  - If you now login to Google Drive from your web browser, you'll see all the folders and files we just synced.  Click the list icon to show the items in a list versus the default grid pattern.  \\ {{ :google:drive_19.png?nolink |}}
-  - Your files are all now available from any web browser or Google Drive program or app!  \\ {{ :google:drive_20.png?nolink |}}
+===== Installation =====
+  - Download the Google Backup and Sync installer program: \\ https://www.google.com/drive/download/backup-and-sync/
+  - Launch the program from your Downloads folder: \\ {{:google:google_bs_01.png?nolink&400|}}
+  - The application will launch and download the rest of the installation files: \\ {{:google:google_bs_02.png?nolink&400|}}
+  - After it finishes installing, it will launch automatically and give you some information: \\ {{:google:google_bs_03.png?nolink&400|}}
+  - Click the Get Started button to continue. Once at the login screen at the bottom select signin using your browser instead. Enter your full @wcs.k12.va.us e-mail address and click Next: \\ {{:google:google_bs_04.png?nolink&400|}}
+  - You will be sent to our SSO Portal login screen.  Enter your username and password and then click Login: \\ {{:google:google_bs_05.png?nolink&400|}}
+  - After logging in, you will be shown some information about how it backs up: \\ {{:google:google_bs_06.png?nolink&400|}}
+  - Click the buttons to continue until you get to the screen where it asks you what you want to backup.  By default, it automatically selects your Desktop, Documents, and Pictures folders. You can add other folders later (Music or Videos for example) \\ {{:google:google_bs_07.png?nolink&400|}}
+  - The next screen will ask if you want to sync everything in your existing Google Drive to this computer.  In most cases, you will select Everything.  If your Google Drive contains more files than you have hard drive space, you might have to selectively sync certain folders from your Google Drive. \\ {{:google:google_bs_08.png?nolink&400|}}
+  - Backup and Sync will run down in your system tray and start automatically when you boot your computer.  To see what it's doing, click the Up Arrow in your system tray and then hover over the Backup and Sync cloud icon. You may also click the icon to see it what it's backing up in realtime. \\ {{:google:google_bs_09.png?nolink&400|}}
+  - When you login to the web interface for Google Drive, you'll see a Computers folder.  Backup and Sync will create a new folder for each computer you install it on.  In this example, you'll see my desktop and notebook each have their own sync folders. \\ {{:google:google_bs_10.png?nolink&400|}}
+Your computer will now continuously backup to Google Drive.  If your computer or hard drive crashes, you will not lose any of your important files.  You'll also never have to worry about whether your files are on each computer you may be using.

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