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powerschool:powerschool:assigning_counselors [2024/03/15 13:21]
jrhea 		powerschool:powerschool:assigning_counselors [2024/05/08 13:08] (current)
jrhea [How to Assign a Counselor to an Individual Student]
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-====== Assigning Counselor to Students in PowerSchool ====== +====== Assigning Counselor Access in PowerSchool ======
-Up to two school staff members can now be designated as counselors for an individual student in Powerschool.  This is similar to the way PowerTeacher works in that the counselor can only see the assigned access of the students they are assigned to when they log into PowerSchool.  However, unlike PowerTeacher, they will have access to the students historical data.  This is made possible through the use of a new User Access Role permission and the addition of the PowerSchool application being assigned to the teacher, which is assigned by the division PS admin.+
  
-Once set up, all school counselors are then available to be assigned to students individually using the Modify Info student screen or for multiple students using a group function.  The list of staff with a counselor role can be exported using a new Data Export Manager "Staff with Counselor Role" data set or via the PowerSchool API. 
  
-//Note that Washington County is utilizing the Counselor Access role to allow Special Education teachers view only access to their students demographics, historical grades, test results, and enrollment information in PowerSchool.  This is not to be confused with PowerTeacher access. +Up to two school staff members can now be designated as counselors for an individual student in Powerschool.  This is similar to the way PowerTeacher works in that the counselor can only see the students they are assigned to when they log into PowerSchool.  This is made possible through the use of a new User Access Role permission and PowerSchool being assigned to the teacher, performed by the division PS admin. 
-// + 
-===== How to assign a counselor to an individual student. =====+ 
 +Once being assigned the counselor role by the division PS admin, all school counselors are then available to be assigned to students individually using the Modify Info student screen or for multiple students using a group function.  To get a list of students who are assigned a counselor search on "Counselor # " or you can use Data Export Manager to get a list of students and their counselors.  Use the dataset called "Student Counselor Assignment".  To get a list of assigned counselors for your school select the dataset called "Staff with Counselor Role". 
 + 
 +//Note that Washington County is utilizing the Counselor Access role to allow Special Education teachers view only access to the students on their caseload.  They will be able to access demographics, historical grades, test results, and enrollment information in PowerSchool.  This is not to be confused with PowerTeacher access as the teacher must be logged out of PowerTeacher to be able to access PowerSchool.// 
 + 
 +===== How to Assign a Counselor to an Individual Student =====
 1. On the start page, search for and select a student. 1. On the start page, search for and select a student.
  
 2. Under Information, choose Modify Info from the student pages menu. 2. Under Information, choose Modify Info from the student pages menu.
  
-3. Click Add Counselor to assign a counselor to the student if needed or click edit to change the selected counselor (if a teacher isn't listed in the counselor list please contact the division PS admin).+3. Click Add Counselor to assign a counselor to the student if needed or click on the counselor name to change the selected counselor (if a teacher isn't listed in the counselor list please contact the division PS admin via email with the request).
  
 4. Search for the counselors and click Select. 4. Search for the counselors and click Select.
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 5. Indicate the primary counselor. 5. Indicate the primary counselor.
  
-6. Click Save.+6. Click Save.  The student should now show the counselor on the page. 
  
-The student should now show the counselor on the page. Click Submit to save all changes to the Modify Info page.+7. Click Submit to save all changes to the Modify Info page.
  
-===== How to mass assign a counselor to a group of students. =====+8. Let teacher(s) know that they can now log into PowerSchool to access the students historical data. 
 + 
 +===== How to Mass Assign a Counselor to a Group of Students =====
  
 The Mass Assign Counselor page allows you to assign a counselor to a group of selected students. The Mass Assign Counselor page allows you to assign a counselor to a group of selected students.
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 6.  Click Save. 6.  Click Save.
 +
 +7.  Let teacher(s) know that they can now log into PowerSchool to access the students historical data.
 +
 +===== How to Remove Counselor From an Individual Student =====
 +
 +1. On the start page, search for and select a student.
 +
 +2. Under Information, choose Modify Info from the student pages menu.
 +
 +3. Click on the counselor name to show the Counselor List page.
 +
 +4. Click on Selected to deselect the counselor.
 +          
 +5. Click Save to close the Counselor List page.
 +
 +6. Click Submit on the Modify Info page to save the changes.
 +
 +===== Various Counselor Searches =====
 +
 +  * To find students with a primary disability but not assigned to a counselor (SpEd teacher).  Once you have your selection go to the list student funciton and enter *counselor in one of the rows to list the students along with their primary counselor.
 +    * S_VA_STU_X.Primary_Disability_Code # ;Counselor = 
 +
 +  * To find students with a counselor (SpEd teacher) assigned to them.
 +    * Counselor #
powerschool/powerschool/assigning_counselors.1710523310.txt.gz · Last modified: 2024/03/15 13:21 by jrhea

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