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powerschool:powerschool:formletters [2015/06/12 13:45]
lokes
powerschool:powerschool:formletters [2015/08/20 13:32]
lokes
Line 1: Line 1:
-====== Form Letters ====== +===== Form Letters ======
-When a mass mailing is needed for the students or staff, creating a Form Letter can be the more efficient method. For a standard letter please communicate with the IS department to share your letter format or ask if another school has a similar form already created.+
  
-**Subjects for Form Letters** +  [[.:CreateFormLetter | Creating a Form Letter]] 
-  * Welcome +  * [[.:RunFormLetter Running the Generic 3Day Letter from the Absentee Report Results]] 
-  * Tardy +  * [[.:SampleFormLetters | Sample Form Letters]]
-  * Unexcused Absences +
- +
-**How to Create a Form Letter** +
-  - Select **System Report**s under //Reports// +
-  - Click the **Setup** tab +
-  - Click **Form Letters** +
-  - Click **New** {{ :powerschool:powerschool:form_letters.png |}}\\ +
-  - Click **Report Body** to format the text of the letter {{ :powerschool:powerschool:edit_form_letter.png |}} +
-  - Compose the letter intended for an individual while replacing the personal information with tags for PowerSchool values +
-  - HTML tags are optional and can be used to format the text of the letter +
-  - PowerSchool data tags are used to pull the individual values for each student: +
-      * school name = ^(schoolname) +
-      school address = ^([039]schooladdress) +
-      * student's firstname = ^(first_name) +
-      * student's lastname = ^(last_name) +
-      * student's mailing address = ^(mailing_street), ^(mailing_city), ^(mailing_state) ^(mailing_zip) +
-      * current date = ^[letter.date] +
-      * school principal = ^([039]Principal) +
-      * school assistant principal = ^([039]AsstPrincipal) +
- **Note:** If the values are not accurate, update them within PowerSchool.  +
- +
-**Sample Form Letter** +
- +
-//<center>^(schoolname)</center>\\ +
-<center>^([039]schooladdress)</center>\\ +
-<center>^([039]schoolcity), ^([039]schoolstate) ^([039]schoolzip)</center>\\ +
-<center>Phone: ^([039]schoolphone)</center>\\ +
-\\ +
-<center>^([039]Principal), Principal\\                                  +
-^([039]AsstPrincipal),Assistant Principal</center>       +
-\\ +
-\\ +
-\\ +
-^[letter.date]\\ +
-\\ +
-\\ +
-\\ +
-\\ +
-\\ +
-To the Parents/Guardian of ^(first_name) ^(last_name)\\ +
-^(mailing_street)\\ +
-^(mailing_city), ^(mailing_state) ^(mailing_zip)// +
-\\ +
-<B>UNVERIFIED ABSENCES:</B>  +
-^(daily.att.dates;;br;UNV)<br>Total number of Unverified Absences: ^(daily.att.count;;UNV)<> \\ +
- +
-**Sample Correspondence** +
-\\ +
-{{:powerschool:powerschool:generic_3day_letter.png|}}+
powerschool/powerschool/formletters.txt · Last modified: 2023/08/01 10:52 by lokes