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--- powerschool:powerschool:formletters [2015/06/12 13:45]
lokes
+++ powerschool:powerschool:formletters [2023/08/01 10:52] (current)
lokes
@@ Line 1: / Line 1: @@
-====== Form Letters ======
+===== Form Letters ======
-When a mass mailing is needed for the students or staff, creating a Form Letter can be the more efficient method. For a standard letter please communicate with the IS department to share your letter format or ask if another school has a similar form already created.
-**Subjects for Form Letters**
+  * [[.:CreateFormLetter | Creating a Form Letter]]
-  * Welcome
+  * [[.:RunFormLetter | Running the Generic 3Day Letter from the Absentee Report Results]]
-  * Tardy
-  * Unexcused Absences
-**How to Create a Form Letter**
-  - Select **System Report**s under //Reports//
-  - Click the **Setup** tab
-  - Click **Form Letters**
-  - Click **New** {{ :powerschool:powerschool:form_letters.png |}}\\
-  - Click **Report Body** to format the text of the letter {{ :powerschool:powerschool:edit_form_letter.png |}}
-  - Compose the letter intended for an individual while replacing the personal information with tags for PowerSchool values
-  - HTML tags are optional and can be used to format the text of the letter
-  - PowerSchool data tags are used to pull the individual values for each student:
-      * school name = ^(schoolname)
-      * school address = ^([039]schooladdress)
-      * student's firstname = ^(first_name)
-      * student's lastname = ^(last_name)
-      * student's mailing address = ^(mailing_street), ^(mailing_city), ^(mailing_state) ^(mailing_zip)
-      * current date = ^[letter.date]
-      * school principal = ^([039]Principal)
-      * school assistant principal = ^([039]AsstPrincipal)
- **Note:** If the values are not accurate, update them within PowerSchool.
-**Sample Form Letter**
-//<center>^(schoolname)</center>\\
-<center>^([039]schooladdress)</center>\\
-<center>^([039]schoolcity), ^([039]schoolstate) ^([039]schoolzip)</center>\\
-<center>Phone: ^([039]schoolphone)</center>\\
-\\
-<center>^([039]Principal), Principal\\
-^([039]AsstPrincipal),Assistant Principal</center>
-\\
-\\
-\\
-^[letter.date]\\
-\\
-\\
-\\
-\\
-\\
-To the Parents/Guardian of ^(first_name) ^(last_name)\\
-^(mailing_street)\\
-^(mailing_city), ^(mailing_state) ^(mailing_zip)//
-\\
-<B>UNVERIFIED ABSENCES:</B>
-^(daily.att.dates;;br;UNV)<br>Total number of Unverified Absences: ^(daily.att.count;;UNV)<> \\
-**Sample Correspondence**
-\\
-{{:powerschool:powerschool:generic_3day_letter.png|}}

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