User Tools

Site Tools


powerschool:powerschool:graduates:earlygraduates

This is an old revision of the document!


Early Graduates

An early graduate might be an underclassman who has graduated early, or a senior who graduated earlier in the school year (due to obtaining their GED or meeting all graduation requirments).

The student should be transferred out if they have met all requirements and are no longer taking any classes. The SIS Technician will manually graduate them in PowerSchool, by setting the grade_level to 99 and moving them to the graduate school after the End-of-Year processes. Because of the manual process, the Scheduling Setup page is not necessary for these students.

To find the early graduates during the school year, search on
/entrydate>=8/10/15;exitcode#;VA_Grad_date#
or
/VA_Grad_Date#;grade_level#99
or
/ExitCode contains W7;ExitDate >= 8/10/2015;ExitDate < 5/21/16

  • Manually insert the graduation date, and add the other graduation information.
  • Please record your early graduates as 12th graders when they graduate on the Transfer Info (Edit Current Enrollment) page
    • Change the Grade Level to 12.

Use this search to find the early graduates that are not marked as 12th graders:
/ExitCode contains W7;grade_level#12;schoolId#1;ExitDate >= 8/10/2015;ExitDate < 5/21/16

If the students' grade levels are not updated before the end of the school year, they will be missed on the SRC state reports, not moved to the Graduated School during the EOY Process and not included when running the transcripts for the graduating class.

Please remember that grades are not stored for inactive students. With that being said, if a student graduated and was withdrawn before the end of the school year their grades would not have been recorded in Historical Grades. This includes early graduates from each high school, alternative placement students, and GED students (who may have been enrolled in another class such as Economics and Personal Finance or Carpentry).

If you find that a graduated student's grades for a class (other than the GED course) aren't showing in Historical Grades you will need to manually add them. For early grads from your school, please coordinate with your teachers. For GED/Alternative Placement graduates who have already been withdrawn and transferred back to your school please coordinate with the APS counselor and/or the CTE teachers.

powerschool/powerschool/graduates/earlygraduates.1465998676.txt.gz · Last modified: 2016/06/15 09:51 by lokes