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powerschool:powerschool:post_endofyearprocess

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powerschool:powerschool:post_endofyearprocess [2020/07/01 12:27]
jrhea 		powerschool:powerschool:post_endofyearprocess [2023/07/11 09:31]
jrhea
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-**STUDENT ENROLLMENTS** - All students have been advance (or retained where applicable) to the grade level and school they will be attending in the new school year as long as they were marked correctly in the Schedule Setup Page. +**STUDENT ENROLLMENTS** - All students have been advanced (or retained where applicable) to the grade level and school they will be attending in the new school year as long as they were marked correctly in the Scheduling Setup Page. 
 + 
 +OPEN the Fall Enrollment on your school homepage and link to this wiki page: 
 +[[http://wiki.wcs.k12.va.us/powerschool/parent_portal/student_registration]]
  
   * Students enrolled between now and the first day of school should have an enrollment status of ACTIVE.   * Students enrolled between now and the first day of school should have an enrollment status of ACTIVE.
-  * The entry date for all currently active K-12 students (returning and summer registrants) should be the first day of the school year.  The entry date for all full time PK students should be PK's first day of the school year.  Part time PK students such as speech students may have a different entry date depending on when their services begin.+  * The entry date for all currently active K-12 students (returning and summer registrants) should be the first day of the school year.  The entry date for all full time PK students should be PK's first day of the school year and will be updated before the beginning of the school year.  Part time PK students, such as speech students, may have a different entry date depending on when their services begin.
   * All students, regardless of where they are transferring from, should have an entry code of E119 at the beginning of each school year.  The only time a student would have a different entry code is if they have been in attendance at another school in the current school year (Fall).   * All students, regardless of where they are transferring from, should have an entry code of E119 at the beginning of each school year.  The only time a student would have a different entry code is if they have been in attendance at another school in the current school year (Fall).
   * Once the EOY process has been completed you can begin "no showing" students for whom you've gotten an out of district transfer request for using the current date as the exit date.  You cannot use the first day of school because that will not remove them from scheduling rosters.  We will mass change them to the first day of school once school starts.   * Once the EOY process has been completed you can begin "no showing" students for whom you've gotten an out of district transfer request for using the current date as the exit date.  You cannot use the first day of school because that will not remove them from scheduling rosters.  We will mass change them to the first day of school once school starts.
 +  * Elementary Schools and the WCCTEC can begin scheduling as soon as the EOY Process has been completed.
   * All student related data entered into PowerSchool must be accurate for other programs to work properly.  Please pay special attention when spelling names, entering birth dates, etc.   * All student related data entered into PowerSchool must be accurate for other programs to work properly.  Please pay special attention when spelling names, entering birth dates, etc.
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-**NEW USER or TEACHER ACCESS** - To gain access to PS/PT please refer new user's to the principal or school technology representative to fill in the appropriate form located at https://www.wcs.k12.va.us/apps/publications/index.jsp?parentREC_ID=1935.  Please do not print out a blank form for new employees to fill out. It needs to be filled out completely online before printing.  Also, please assist them in determining what access is needed.+**NEW USER or TEACHER ACCESS** - To gain access to PS/PT please refer new user's to the principal or school technology representative to fill in the appropriate form located at https://www.wcs.k12.va.us/apps/publications/index.jsp?parentREC_ID=1935.  Please do not print out a blank form for new employees to fill out. It needs to be filled out completely online before printing.  Also, please assist them in determining what access is needed. Send all CARF's to Karen Gilbert thru Interoffice mail.
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-**YEARS AND TERMS** - Each schools Years and Terms are setup at the district level to insure uniformity across the division.  Please do not change these as they need to remain uniform throughout the year.+**YEARS AND TERMS** - Each schools Years and Terms are setup at the district level to insure uniformity across the division.  Please do not change these as they need to remain uniform throughout the year.  Also, please do not change the names of the terms.
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-**PARENT PORTAL** - The parent portal will not be available until after school has began, however you can provide parents of new students with login information before then.+**PARENT PORTAL** - Parents of brand new students will automatically gain access to the portal once their students electronic enrollment record has been accepted.  Existing students parent will be asked to create their accounts at a later date.
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-**BELL SCHEDULE** - Middle and High School schedulers, when creating a new year term, PowerSchool copies the bell schedules from the previous school year, eliminating the need to recreate bell schedules from scratch.  Bell schedules for each school can be modified on Start Page > School Setup > Bell Schedules.  High school bell schedule times may need to be updated to accommodate the block schedules.  Do so by choosing Edit Schedule and clicking on each period and adjusting the start and end time.  Please do not adjust the other fields on this page as they are set up correctly for reporting purposes.+**BELL SCHEDULE** - When creating a new year term, PowerSchool copies the bell schedules from the previous school year, eliminating the need to recreate bell schedules from scratch.  Bell schedules for each school can be modified on Start Page > School Setup > Bell Schedules.  Do so by clicking on Edit Schedule, then click on each period and adjust the start and end time.  For the period used for Daily Attendance set the the start/end time at the bottom of the page for the whole day (see below).  Please do not adjust any other fields on this page as they are set correctly for reporting purposes. 
 +{{:powerschool:powerschool:bell_schedule_change.png}}
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-**REPORTING SEGMENTS** - Attendance Clerks must navigate to Start Page > School Setup > Reporting Segments to adjust the start and end dates to reflect the first and last school day of each month.  Example, the first school day of August is 8/10/2020 and the last is 8/31/2020.  Remember not to use the first or last day of the month if they fall on a weekend or other non school day.+**REPORTING SEGMENTS** - Attendance Clerks must navigate to Start Page > School Setup > Reporting Segments to adjust the start and end dates to reflect the first and last school day of each month.  Example, the first school day of August is 8/9/2023 and the last is 8/31/2023.  Remember not to use the first or last day of the month if they fall on a weekend or other non school day.
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-**SCHEDULING** - PowerScheduler has been made inaccessible. All scheduling tasks MUST be performed on the "live" side of PowerSchool now.+**SCHEDULING** - PowerScheduler has been made inaccessible. All scheduling tasks MUST be performed on the "live" side of PowerSchool now.  Run the Section Enrollment Audit to check for students who are enrolled in your school but do not have a schedule yet.
  
-**2020-21 SCHEDULING ALERT!**  If you wish to use PowerScheduler to redo schedules due to COVID-19 back to school restrictions you must contact support and you must not make any changes to schedules on the live side.  If you do it will not make changes to PowerScheduler.  AND if you wish to go back to PowerScheduler and work on schedules, it's very important to know that recommitting will erase those changes on the live side. 
  
powerschool/powerschool/post_endofyearprocess.txt · Last modified: 2023/07/11 09:32 by jrhea

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