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powerschool:powerschool:post_endofyearprocess

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powerschool:powerschool:post_endofyearprocess [2017/08/17 11:02]
lokes 		powerschool:powerschool:post_endofyearprocess [2023/07/11 09:32] (current)
jrhea
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-**STUDENT ENROLLMENTS** - All students have been advance (or retained where applicable) to the grade level and school they will be attending in the new school year.  +**STUDENT ENROLLMENTS** - All students have been advanced (or retained where applicable) to the grade level and school they will be attending in the new school year as long as they were marked correctly in the Scheduling Setup Page.
  
-  * UPDATED:  Students enrolled between now and the first day of school will NOW have an enrollment status of ACTIVE.  In the past PS would still assign a status of Pre-Registered. +OPEN the Fall Enrollment on your school homepage and link to this wiki page.  It may assist parents/guardians in troubleshooting any problem they're having using the pre-registration portal. 
-  * The entry date for all currently active K-12 students (returning and summer registrants) should be the first day of the school year.  The entry date for all full time PK students should be PK's first day of the school year.  Part time PK students such as speech students may have a different entry date depending on when their services begin. +[[http://wiki.wcs.k12.va.us/powerschool/parent_portal/student_registration]] 
-  * All students, regardless of where they are transferring from, should have an entry code of E119 at the beginning of each school year.  The only time a student would have a different entry code is if they have been in attendance at another school in the current school year (fall).+ 
 +  * Students enrolled between now and the first day of school should have an enrollment status of ACTIVE. 
 +  * The entry date for all currently active K-12 students (returning and summer registrants) should be the first day of the school year.  The entry date for all full time PK students should be PK's first day of the school year and will be updated before the beginning of the school year.  Part time PK students, such as speech students, may have a different entry date depending on when their services begin. 
 +  * All students, regardless of where they are transferring from, should have an entry code of E119 at the beginning of each school year.  The only time a student would have a different entry code is if they have been in attendance at another school in the current school year (Fall).
   * Once the EOY process has been completed you can begin "no showing" students for whom you've gotten an out of district transfer request for using the current date as the exit date.  You cannot use the first day of school because that will not remove them from scheduling rosters.  We will mass change them to the first day of school once school starts.   * Once the EOY process has been completed you can begin "no showing" students for whom you've gotten an out of district transfer request for using the current date as the exit date.  You cannot use the first day of school because that will not remove them from scheduling rosters.  We will mass change them to the first day of school once school starts.
 +  * Elementary Schools and the WCCTEC can begin scheduling as soon as the EOY Process has been completed.
   * All student related data entered into PowerSchool must be accurate for other programs to work properly.  Please pay special attention when spelling names, entering birth dates, etc.   * All student related data entered into PowerSchool must be accurate for other programs to work properly.  Please pay special attention when spelling names, entering birth dates, etc.
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-**NEW USER or TEACHER ACCESS** - To gain access to PS/PT please refer new user's to the principal or school technology representative to fill in the appropriate form located athttp://wcs.k12.va.us/documents/computer-account-and-access-request-form.  Please do not print out a blank form for new employees to fill out. It needs to be filled out completely online before printing.  Also, please assist them in determining what access they need as we are getting forms that are filled out incompletely and/or incorrectly.+**NEW USER or TEACHER ACCESS** - To gain access to PS/PT please refer new user's to the principal or school technology representative to fill in the appropriate form located at https://www.wcs.k12.va.us/apps/publications/index.jsp?parentREC_ID=1935.  Please do not print out a blank form for new employees to fill out. It needs to be filled out completely online before printing.  Also, please assist them in determining what access is needed. Send all CARF's to Karen Gilbert thru Interoffice mail.
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-**GRADUATED STUDENT TRANSCRIPTS** - PowerSchool transcripts for previous year graduates.  They can be accessed on the P drive (P:\SRC).  Folders for each school are labeled Yr School Transcripts.  Please verify that none were missed.  If so, contact support so they can run them from the test server and save them to your schools folder.+**GRADUATED STUDENT TRANSCRIPTS** - PowerSchool transcripts for previous year graduates.  They can be accessed on Google Drives.  You should have received an email when they were shared.  Folders for each school are labeled Yr School Transcripts.  Please verify that none were missed.  If so, contact support so they can run them from the test server and save them to the drive.
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-**YEARS AND TERMS** - Each schools Years and Terms are setup at the district level to insure uniformity across the division.  Please do not change these as they need to remain uniform throughout the year.+**YEARS AND TERMS** - Each schools Years and Terms are setup at the district level to insure uniformity across the division.  Please do not change these as they need to remain uniform throughout the year.  Also, please do not change the names of the terms.
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-**PARENT PORTAL** - The parent portal will not be available until after school has began, however you can provide parents of new students with login information before then.+**PARENT PORTAL** - Parents of brand new students will automatically gain access to the portal once their students electronic enrollment record has been accepted.  Existing students parent will be asked to create their accounts at a later date.
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-**BELL SCHEDULE** - Middle and High School schedulers, when creating a new year term, PowerSchool copies the bell schedules from the previous school year, eliminating the need to recreate bell schedules from scratch.  Bell schedules for each school can be modified on Start Page > School Setup > Bell Schedules.  High school bell schedule times may need to be updated to accommodate the block schedules.  Do so by choosing Edit Schedule and clicking on each period and adjusting the start and end time.  Please do not adjust the other fields on this page as they are set up correctly for reporting purposes.+**BELL SCHEDULE** - When creating a new year term, PowerSchool copies the bell schedules from the previous school year, eliminating the need to recreate bell schedules from scratch.  Bell schedules for each school can be modified on Start Page > School Setup > Bell Schedules.  Do so by clicking on Edit Schedule, then click on each period and adjust the start and end time.  For the period used for Daily Attendance set the the start/end time at the bottom of the page for the whole day (see below).  Please do not adjust any other fields on this page as they are set correctly for reporting purposes. 
 +{{:powerschool:powerschool:bell_schedule_change.png}}
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-**REPORTING SEGMENTS** - Attendance Clerks must navigate to Start Page > School Setup > Reporting Segments to adjust the start and end dates to reflect the first and last school day of each month.  Example, the first school day of August is 8/9/2017 and the last is 8/31/2017.  Remember not to use the first or last day of the month if they fall on a weekend or other non school day.+**REPORTING SEGMENTS** - Attendance Clerks must navigate to Start Page > School Setup > Reporting Segments to adjust the start and end dates to reflect the first and last school day of each month.  Example, the first school day of August is 8/9/2023 and the last is 8/31/2023.  Remember not to use the first or last day of the month if they fall on a weekend or other non school day.
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-**SCHEDULING** - PowerScheduler has been made inaccessible. All scheduling tasks MUST be performed on the "live" side of PowerSchool now. +**SCHEDULING** - PowerScheduler has been made inaccessible. All scheduling tasks MUST be performed on the "live" side of PowerSchool now.  Run the Section Enrollment Audit to check for students who are enrolled in your school but do not have a schedule yet. 
- * Please review the when enrolling students.+
  
powerschool/powerschool/post_endofyearprocess.1502982137.txt.gz · Last modified: 2017/08/17 11:02 by lokes

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