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powerschool:powerschool:post_endofyearprocess [2017/08/17 11:02]
lokes
powerschool:powerschool:post_endofyearprocess [2020/07/01 12:41] (current)
jrhea
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-**STUDENT ENROLLMENTS** - All students have been advance ​(or retained where applicable) to the grade level and school they will be attending in the new school year.  +**STUDENT ENROLLMENTS** - All students have been advanced ​(or retained where applicable) to the grade level and school they will be attending in the new school year as long as they were marked correctly in the Schedule Setup Page
  
-  * UPDATED:  ​Students enrolled between now and the first day of school ​will NOW have an enrollment status of ACTIVE.  In the past PS would still assign a status of Pre-Registered.+  * Students enrolled between now and the first day of school ​should ​have an enrollment status of ACTIVE.
   * The entry date for all currently active K-12 students (returning and summer registrants) should be the first day of the school year.  The entry date for all full time PK students should be PK's first day of the school year.  Part time PK students such as speech students may have a different entry date depending on when their services begin.   * The entry date for all currently active K-12 students (returning and summer registrants) should be the first day of the school year.  The entry date for all full time PK students should be PK's first day of the school year.  Part time PK students such as speech students may have a different entry date depending on when their services begin.
-  * All students, regardless of where they are transferring from, should have an entry code of E119 at the beginning of each school year.  The only time a student would have a different entry code is if they have been in attendance at another school in the current school year (fall).+  * All students, regardless of where they are transferring from, should have an entry code of E119 at the beginning of each school year.  The only time a student would have a different entry code is if they have been in attendance at another school in the current school year (Fall).
   * Once the EOY process has been completed you can begin "no showing"​ students for whom you've gotten an out of district transfer request for using the current date as the exit date.  You cannot use the first day of school because that will not remove them from scheduling rosters. ​ We will mass change them to the first day of school once school starts.   * Once the EOY process has been completed you can begin "no showing"​ students for whom you've gotten an out of district transfer request for using the current date as the exit date.  You cannot use the first day of school because that will not remove them from scheduling rosters. ​ We will mass change them to the first day of school once school starts.
   * All student related data entered into PowerSchool must be accurate for other programs to work properly. ​ Please pay special attention when spelling names, entering birth dates, etc.   * All student related data entered into PowerSchool must be accurate for other programs to work properly. ​ Please pay special attention when spelling names, entering birth dates, etc.
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-**NEW USER or TEACHER ACCESS** - To gain access to PS/PT please refer new user's to the principal or school technology representative to fill in the appropriate form located ​athttp://​wcs.k12.va.us/​documents/computer-account-and-access-request-form.  Please do not print out a blank form for new employees to fill out. It needs to be filled out completely online before printing. ​ Also, please assist them in determining what access ​they need as we are getting forms that are filled out incompletely and/or incorrectly.+**NEW USER or TEACHER ACCESS** - To gain access to PS/PT please refer new user's to the principal or school technology representative to fill in the appropriate form located ​at https://www.wcs.k12.va.us/​apps/publications/​index.jsp?​parentREC_ID=1935.  Please do not print out a blank form for new employees to fill out. It needs to be filled out completely online before printing. ​ Also, please assist them in determining what access ​is needed.
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-**GRADUATED STUDENT TRANSCRIPTS** - PowerSchool transcripts for previous year graduates. ​ They can be accessed on the P drive (P:\SRC).  Folders for each school are labeled Yr School Transcripts. ​ Please verify that none were missed. ​ If so, contact support so they can run them from the test server and save them to your schools folder.+**GRADUATED STUDENT TRANSCRIPTS** - PowerSchool transcripts for previous year graduates. ​ They can be accessed on Google Drives. ​ You should have received an email when they were shared.  Folders for each school are labeled Yr School Transcripts. ​ Please verify that none were missed. ​ If so, contact support so they can run them from the test server and save them to the drive.
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-**REPORTING SEGMENTS** - Attendance Clerks must navigate to Start Page > School Setup > Reporting Segments to adjust the start and end dates to reflect the first and last school day of each month. ​ Example, the first school day of August is 8/9/2017 and the last is 8/31/2017.  Remember not to use the first or last day of the month if they fall on a weekend or other non school day.+**REPORTING SEGMENTS** - Attendance Clerks must navigate to Start Page > School Setup > Reporting Segments to adjust the start and end dates to reflect the first and last school day of each month. ​ Example, the first school day of August is 8/10/2020 and the last is 8/31/2020.  Remember not to use the first or last day of the month if they fall on a weekend or other non school day.
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 **SCHEDULING** - PowerScheduler has been made inaccessible. All scheduling tasks MUST be performed on the "​live"​ side of PowerSchool now. **SCHEDULING** - PowerScheduler has been made inaccessible. All scheduling tasks MUST be performed on the "​live"​ side of PowerSchool now.
- Please review ​the when enrolling students.+ 
 +**2020-21 SCHEDULING ALERT!** ​ If you wish to use PowerScheduler to redo schedules due to COVID-19 back to school restrictions you must contact support and you must not make any changes to schedules on the live side.  If you do it will not make changes to PowerScheduler. ​ AND if you wish to go back to PowerScheduler and work on schedules, it's very important to know that recommitting will erase those changes on the live side.
  
powerschool/powerschool/post_endofyearprocess.1502982137.txt.gz · Last modified: 2017/08/17 11:02 by lokes