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powerschool:powerschool:pre-registration [2018/06/07 06:52]
lokes
powerschool:powerschool:pre-registration [2023/06/19 09:11] (current)
lokes
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 Before Pre-Registration can begin, the SIS staff needs to complete the calendar setup and the FTE values for the upcoming school year. They will need to go through and run the automated calendar setup and go into the Full-Time Equivalencies and resubmit the page. Once they do that, the FTE's for next school year will be available. Before Pre-Registration can begin, the SIS staff needs to complete the calendar setup and the FTE values for the upcoming school year. They will need to go through and run the automated calendar setup and go into the Full-Time Equivalencies and resubmit the page. Once they do that, the FTE's for next school year will be available.
  
-Attached are instructions and tips on preregistering students in PowerSchool.  Please print the document and keep it handy for reference.  If anyone else at your school enrolls students, please share this document with them as well.+Attached are instructions and tips on pre-registering students in PowerSchool.  Please print the document and keep it handy for reference.  If anyone else at your school enrolls students, please share this document with them as well. 
 + 
 +[[https://www.wcs.k12.va.us/apps/pages/index.jsp?uREC_ID=1660472&type=d&pREC_ID=1807685| New and Transferring K-12 Registration and Admission]] is a detailed reference guide for Pre-Registration. 
 + 
 + 
 +===== DURING THE CURRENT SCHOOL YEAR ===== 
 +Once the school approves the Pre-Registered student, their record should look like this. 
 +{{:powerschool:powerschool:pre-reg.png}}
  
-{{:powerschool:powerschool:pre-registering_students.docx}}\\ 
 **Reminder:** //Set the Term to the next year so the student won't be enrolled in the current school year. Also use the start date for the next school year as the Entry Date for the new enrollment.// **Reminder:** //Set the Term to the next year so the student won't be enrolled in the current school year. Also use the start date for the next school year as the Entry Date for the new enrollment.//
  
-If, during the summer, you get a records request from another school division DO NOT withdraw students prior to the End of Year Process which occurs in July.  You will be notified by Information Systems when it is okay to do so.+===== DURING THE SUMMER MONTHS: ===== 
 +If you get a records request from another school division DO NOT withdraw students prior to the End of Year Process which typically occurs in early-July.  You will be notified by Information Systems when it is okay to do so.
  
-DO NOT pre-register students in PowerSchool if they are transferring to your school from within Washington County Schools.  If they are active in Washington County during or at the end of the previous school year, then the end of year process will update their enrollment record for the new school year as long as their Next School Indicator is set to transfer to your school.\\+DO NOT pre-register students in PowerSchool if they are transferring to your school from within Washington County Schools.  If they are active in Washington County during or at the end of the previous school year, then the end of year process will update their enrollment record for the new school year as long as their **Next School Indicator** is set to transfer to your school.\\
  
-{{:powerschool:powerschool:nextschool.png|}}+{{:powerschool:powerschool:nextschool.png}}
  
-DO NOT pre-register existing Washington County students as this will duplicate student records which affect multiple programs in our school system.\\ +DO NOT pre-register existing active Washington County students as this will duplicate student records which will affect multiple programs in our school system.\\ 
-**WARNING:** //Remember to use the Student Search feature in PowerSchool.// \\ +**WARNING:** //Remember to merge the student records in the Pre-Registration process during the online enrollment.//\\
-{{:powerschool:powerschool:arrow.png|}}+
  
  
-[[https://support.powerschool.com/article/how_to_preregister_students_for_next_school_year|PowerSource #5683]] is also a detailed reference guide for Pre-Registration.+===== Edit Checks =====
  
-From the current school year, the Pre-Registered student should look like this. +During the pre-registration seasonstart reviewing your data and get ahead of errors that can cause issues in the Fall. 
-{{:powerschool:powerschool:pre-reg.png}}+ 
 +  * First, remember that all students beginning their Fall semester of school with Washington Co. should have an Entry Date of 8/9/2023 and an Entry Code of E119.  Please run the following searches on a weekly basis and correct the Entry Date and/or Entry Code for any student records that you find are not equal to the above codes. 
 +**/EntryDate > 5/19/2023** 
 + 
 +  * Second, all pre-registered students must have 5/23/2024 as the exit date.  The below search finds students who were possibly enrolled in the wrong year.  Simply changing dates does not fix the record.  So if any student records are returned on this search please contact me or Lisa so we can update the affected data.  Errors generated by this may include FTE's and enrollment status.  Both can have a negative impact on last year's state reporting that the SIS Specialists are still working on
 +**/EntryDate > 5/19/2023;ExitDate # 5/23/2024** 
 + 
 +Use the instructions on wiki on [[http://wiki.wcs.k12.va.us/list_results|How to Display Search Results]] to easily sort and filter the returned student lists to find applicable errors.  If you have any questions let us know.
powerschool/powerschool/pre-registration.1528368751.txt.gz · Last modified: 2018/06/07 06:52 by lokes