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--- powerschool:powerschool:pre-registration [2022/08/01 12:16]
lokes [DURING THE CURRENT SCHOOL YEAR]
+++ powerschool:powerschool:pre-registration [2024/04/04 08:56] (current)
jrhea
@@ Line 1: / Line 1: @@
 ====== Pre-Registration for Upcoming School Year ======
-Before Pre-Registration can begin, the SIS staff needs to complete the calendar setup and the FTE values for the upcoming school year. They will need to go through and run the automated calendar setup and go into the Full-Time Equivalencies and resubmit the page. Once they do that, the FTE's for next school year will be available.
+Before Pre-Registration can begin, the SIS staff must complete the calendar setup via Automated Calendar Setup and submit the FTE values for the upcoming school year by going to the Full-Time Equivalencies page and clicking the Submit button.
-Attached are instructions and tips on preregistering students in PowerSchool.  Please print the document and keep it handy for reference.  If anyone else at your school enrolls students, please share this document with them as well.
-{{:powerschool:powerschool:pre-registering_students.docx}}\\
+===== DURING THE SCHOOL YEAR =====
+Once the school approves the Pre-Registered student, their record should look like this.
+{{:powerschool:powerschool:pre-reg.png}}
 **Reminder:** //Set the Term to the next year so the student won't be enrolled in the current school year. Also use the start date for the next school year as the Entry Date for the new enrollment.//
@@ Line 15: / Line 17: @@
 {{:powerschool:powerschool:nextschool.png}}
-DO NOT pre-register existing Washington County students as this will duplicate student records which will affect multiple programs in our school system.\\
+DO NOT pre-register existing active Washington County students as this will duplicate student records which will affect multiple programs in our school system.\\
-**WARNING:** //Remember to use the Student Search feature in PowerSchool located on the Start Page to the right  .// \\
+**WARNING:** //Remember to merge the student records in the Pre-Registration process during the online enrollment.//\\
-{{:powerschool:powerschool:districtsearchicon.png}}
+===== Edit Checks =====
+During the pre-registration season, start reviewing your data and get ahead of errors that can cause issues in the Fall.
-[[https://support.powerschool.com/article/how_to_preregister_students_for_next_school_year|PowerSource #5683]] is also a detailed reference guide for Pre-Registration.
+  * First, remember that all students beginning their Fall semester of school with Washington Co. should have an Entry Date of 8/9/2023 and an Entry Code of E119.  Please run the following searches on a weekly basis and correct the Entry Date and/or Entry Code for any student records that you find are not equal to the above codes.
+**/EntryDate > 5/19/2023**
+  * Second, all pre-registered students must have 5/23/2024 as the exit date.  The below search finds students who were possibly enrolled in the wrong year.  Simply changing dates does not fix the record.  So if any student records are returned on this search please contact me or Lisa so we can update the affected data.  Errors generated by this may include FTE's and enrollment status.  Both can have a negative impact on last year's state reporting that the SIS Specialists are still working on.
+**/EntryDate > 5/19/2023;ExitDate # 5/23/2024**
+Use the instructions on wiki on [[http://wiki.wcs.k12.va.us/list_results|How to Display Search Results]] to easily sort and filter the returned student lists to find applicable errors.  If you have any questions let us know.

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