scheduling_setup_for_enrollment_clerks.docx

To setup the next year grade in mass, follow these steps:

• Navigate to Start Page > PowerScheduler > Functions.

• Select Auto Fill Student Information

• Fill in the correct next year grade, priority, schedule setting, and year of graduation.

• Next Year Grade: For each column, enter the next year grade to indicate which students' information to change. Example: Enter 12 for eleventh graders who will be in the twelfth grade next year, and enter 12 in the next column for any returning twelfth graders.

• Priority: Enter the scheduling priority for the students. For example, enter 1 for returning twelfth graders who need to be scheduled first, and enter a higher number for incoming ninth graders.
  • To take advantage of the priority, use the following values for the different classes in high school and middle school too.

• rising 12th / 8th, priority 0
• rising 11th / 7th, priority 10
• rising 10th / 6th, priority 20
• rising 9th, priority 30

• Schedule this student: Select either Yes or No to indicate if the students in each column should be scheduled or not.

• Year of Graduation: Enter the year of graduation to indicate in which school year the student will graduate. For example, enter 2015 for twelfth graders graduating at the end of the 2015-2016 school year.

• Click Submit

Use these searches to check for active students whose data may be inaccurate.

Grade_Level = 06;Sched_NextYearGrade # 07
Grade_Level = 07;Sched_NextYearGrade # 08
Grade_Level = 08;Sched_NextYearGrade # 09

Grade < 08;Next_School # XXXX (where XXXX is your school number)
Grade = 08;Next_School # YYYY (Where YYYY is the high school that your school feeds into)

Use these searches to check for active students whose data may be inaccurate.

Grade_Level = 09;Sched_NextYearGrade # 10
Grade_Level = 10;Sched_NextYearGrade # 11
Grade_Level = 11;Sched_NextYearGrade # 12
Grade_Level = 12;Sched_NextYearGrade # 99

Grade < 12;Next_School # XXXX (where XXXX is your school number)
Grade = 12;Next_School # 9999 (Graduated School)

School numbers:
DMS - 40
EBSMS - 1110
GSMS - 1090
WMS - 620
AHS - 1030
HHS - 1060
JSBHS - 1040
PHHS - 1050