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powerschool:powerschool:startofyear

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Start of Year

Many of the student fields are used to reflect the current school year and the status of the student. Therefore, it is necessary to clear out the data values needed for the annual state reports before updating the values for the current school year.
Warning: Coordinate with the SIS Technician before updating the fields to ensure they have been cleared for the current year.

The Home_room fields need to be updated for the student's current schedule. The instructions can be found at Home Room Field. The Home Room is used for the Library Software and for reports at the schools.

To review the list, locate the students with a value in the following state fields.

  • /VA_Adv_Place_Code#;entrydate>=8/10/15 (use the date for the first day of school to find all students enrolled in the current school year that will be reported on the SRC)
  • /VA_GiftedReferralFlag=1;entrydate>=8/10/15
  • /VA_CareerPathwayCode#;entrydate>=8/10/15
  • /VA_Truancy_Conf#1;entrydate>=8/10/15
  • /VA_Retention#1;entrydate>=8/10/15
  • /VA_NegDelinquent_Code#;entrydate>=8/10/15
  • /VA_Dropout_Reason#;entrydate>=8/10/15
  • /VA_PrimNight_ResCode#;entrydate>=8/10/15
  • /VA_GradeCode#;entrydate>=8/10/15

After the state fields have been cleared by the SIS Technician, update the values for the current school year.

Quick Lookup Display Order

If the school is expecting the Quick Lookup screen to list the classes in order by period, but they are not, this could be due to the Day and Period Precedence setting in the Scheduling Preferences.

An example Quick Lookup screen could show a listing like the following:

1(A-F) English I
2(A-F) Earth Science
3(A,C,E) Fitness for Living
5(A-F) Algebra I
6(A-F) Lunch
3(B,D,F) Photography
4(B,D,F) Spanish

In this example, the Quick Lookup screen is sorting the classes by day, and not by period. To resolve this, change the sort order to Period then day:

  • Navigate to School > Preferences (under the Scheduling Heading - scroll all the way to the bottom of the screen)
  • Under Class Sorting, change the Day and Period Precedence to Period then Day.
  • Click the Submit button.
powerschool/powerschool/startofyear.1470768938.txt.gz · Last modified: 2016/08/09 14:55 by lokes