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--- powerschool:powerschool:studentportraits [2019/09/18 14:42]
jrhea
+++ powerschool:powerschool:studentportraits [2024/05/13 09:58]
jrhea
@@ Line 1: / Line 1: @@
-====== Student Portraits ======
+====== Working with Student Portraits ======
+WCPS uses a variety of companies for student portraits, which means that their delivery methods vary as well.  Therefore, the first few steps for preparing the picture file will vary.
+  * **LifeTouch**: Provides images for PowerSchool via their web portal.  They have an option to download them in a format that is PowerSchool ready.  Once you go through the process of selecting and downloading the pictures all you will need to do is locate the zipped picture folder along with the IDLink file, then skip to the upload instructions near the bottom of this page.
+  * **Sherry Grubb Photography**: Provides images via email that requires the preparation steps before uploading.
+  * **PhotoGenius**: Provides images via email that requires the preparation steps before uploading.
 ===== How to Prepare and Import Student Photos into PowerSchool =====
@@ Line 8: / Line 15: @@
   - A tab-delimited text file that maps Student_Number to the exact filename of their Student photo.
+ITRT's can assist in loading the annual student portraits into PowerSchool to correspond with the student's record.
-**LIFETOUCH PORTRAIT ALERT:  LifeTouch is now providing images for PowerSchool via their web portal.  They have an option to download them in a format that is PowerSchool ready.  Once you go through the process of selecting and downloading the pictures all you will need to do is locate the zipped picture folder along with the IDLink file, then skip to the upload instructions near the bottom of this page.**
-ITRT's can assist you in loading the annual student portraits into PowerSchool to correspond with the student's record.
-//Tip: Within PowerSchool, search on "**PhotoFlag=0**" to find the students without a portrait.//
 ==== Preparing the Picture file as a Flat ZIP File ====
@@ Line 19: / Line 22: @@
 So that you can import the photos all at once instead of individually, they will need to be packaged in a ZIP archive file.
-  - Insert the company's Compact Disk into a computer.
+  - If portrait files are provided via email download the zip file and text file provided by the portrait company.
   - Open folder to view files.
-  - Navigate to the Company Name/IMAGES folder.
+  - Copy the images folder to desktop.
-  - Copy IMAGES folder to desktop.
+  - Open images folder on desktop.
-  - Open IMAGES folder on desktop.
+  - Within the images folder, highlight all the student pictures that are named by the student ID numbers. (Ctrl-A)
-  - Within IMAGES folder, highlight all the student pictures that are named by the student ID numbers. (Ctrl-A)
   - **Note:** Search for and omit teacher pictures as well as teacher portraits with a student number as the file name if applicable.
   - Right-click over one of the highlighted pictures to access the menu.
@@ Line 70: / Line 72: @@
   - In Step 2 of 3 select Comma and click Next.
   - In Step 3 of 3 select General and click Finish.
-  - Ensure the file extension in column B is the same as the file extensions on the actual filename of each student picture. This includes case sensitivity. To change the file extensions, perform a find and replace. **Example:**Find *.img and Replace with *.jpg or find *.jpg and Replace with *.JPG (if file extensions in the picture file are capitalized).
+  - Ensure the file extension in column B is the same as the file extensions on the actual filename of each student picture. This may or may not include case sensitivity (depending on the PowerSchool version).  Try importing without matching the case.  If that fails then change the file extensions by performing a find and replace. **Example: **Find *.img and Replace with *.jpg or find *.jpg and Replace with *.JPG (if file extensions in the picture file are capitalized).
   - Save the file as Text(Tab delimited) (*.txt).
-  - Confirm saving the file and the format changes for all the popup windows.
+  - Confirm saving the file and the format changes for all the popup windows. The example below is how the final mapping file should look.
+{{:powerschool:powerschool:portrait_mapping_file.jpg}}
 **Strip off the Header and Footer**
@@ Line 92: / Line 96: @@
 **Correct the Import Failures**
-  - The list of Import Failures will identify those with no ID associated with the photo.
+  - The list of Import Failures will identify those with no ID associated with the photo.  These students picture may be missing or a previous school year picture may still exist.
-  - Within PowerSchool, search on "**PhotoFlag=0**" to find the students still without a portrait.
+  - To find students without pictures, search on "**PhotoFlag=0**".
-  - Click on the student's name, then select **Photo** under //Information//.
+  - Go to the photo file provided by the company and find the students photo so you can copy it to the desktop.
-  - Click **Submit a new photo for this student** to load a single photo when identified from the noid<>.jpg files.
+  - Rename it to the correct student number.
+  - Click on the student's name, then go to the **Photo** page.
+  - Click **Submit a new photo for this student** to load a single photo.
+  - If the student was not enrolled on portrait day/makeup day follow the instructions below on how to take and upload photos for individual students.
 {{:powerschool:powerschool:addsinglephoto.png}}
 ==== Troubleshooting ====
-If importing staff portraits there must be a separate mapping file for students and separate mapping file for staff.
+  * If the filename of the photo contains leading zeros (Example: 001.jpg), your mapping file must also contain leading zeros.
+  * If the filename of the photo uses the .jpeg extension, your mapping file must also use the .jpeg extension. By the same token, if the filename of the photos uses the .jpg extension, your mapping file must also use the .jpg extension.  The mapping file may also case sensitive.
-If the filename of the photo contains leading zeros (Example: 001.jpg), your mapping file must also contain leading zeros.
+  * You may have additional columns in your mapping file while you're constructing it, but you should save the final version with only two columns.
+  * If the mapping file contains quotation marks after you've created it you can remove them by going to Edit > Replace in Notepad.
-If the filename of the photo uses the .jpeg extension, your mapping file must also use the .jpeg extension. By the same token, if the filename of the photos uses the .jpg extension, your mapping file must also use the .jpg extension.  The mapping file is also case sensitive.
+  * The photos must be in a ZIP file.  Other compression types such as .SIT, .RAR, and .7z are not accepted.
+  * If importing staff portraits there must be a separate mapping file for students and separate mapping file for staff.
-You may have additional columns in your mapping file while you're constructing it, but you should save the final version with only two columns.
-If the mapping file contains quotation marks after you've created it you can remove them by going to Edit > Replace in Notepad.
-The photos must be in a ZIP file.  Other compression types such as .SIT, .RAR, and .7z are not accepted.
+{{ :powerschool:powerschool:adding_student_pictures_to_lifetouch_using_lifetouch.docx}}
+===== How to Take and Upload Photos for Individual Students in PowerSchool =====
+  - Search on "**PhotoFlag=0**" to find a student(s) without a portrait.
+  - Take a picture of the student with a cell phone, email it to yourself, then download it to your desktop.
+  - Select each student in the list.
+  - Go to the Photo page for each student.
+  - Click on the "Submit a new photo for this student" button.
+  - Browse and select a valid picture file (Note: the photo must be in JPEG (.jpg or .jpeg) format).
+  - Submit the new photo.

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