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powerschool:powerschool:tipsandtricks [2014/11/05 11:14] lokes |
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====== PowerSchool Tips and Tricks ====== | ====== PowerSchool Tips and Tricks ====== | ||
- | **TIP** = **T**ech-knowledge-y **I**s **P**ower | + | **TIP** = **T**ech-knowledge-y **I**s **P**ower\\ |
+ | These tips and tricks were given out during the WCS PowerSchool training class on Tuesday, November 4, 2014. | ||
TIP #1: Use **Print Scrn** key to document instructions.\\ | TIP #1: Use **Print Scrn** key to document instructions.\\ | ||
Line 12: | Line 13: | ||
TIP #9: Use multiple tabs to navigate through PowerSchool\\ | TIP #9: Use multiple tabs to navigate through PowerSchool\\ | ||
TIP #10: Run Custom Reports for data integrity\\ | TIP #10: Run Custom Reports for data integrity\\ | ||
- | |||
- | **Resources** | ||
- | * SIS Support: | ||
- | * Jennifer X3061(jrhea@wcs.k12.va.us) | ||
- | * Lisa X3065 (lokes@wcs.k12.va.us) | ||
- | * Karen X3066 (kgilbert@wcs.k12.va.us) | ||
- | * PowerSchool Help Utility and How to Search button | ||
- | * PowerSource [[http:// | ||
- | * Knowledge Base Wiki [[http:// | ||
- | * Moodle [[http:// | ||
- | * Search the internet | ||
- | * Share with each other | ||
- | |||
- | **Terminology** | ||
- | * Breadcrumbs | ||
- | * | ||
**Personalize** | **Personalize** | ||
* Change password | * Change password | ||
* Default sign in page – this is a great way to incorporate the Daily Bulletins for your PowerSchool users by setting the Daily Bulletins page as the default start page. | * Default sign in page – this is a great way to incorporate the Daily Bulletins for your PowerSchool users by setting the Daily Bulletins page as the default start page. | ||
- | * Interface - Enable Smart Search | + | * Interface - Enable |
+ | {{: | ||
+ | |||
+ | **Daily Bulletin** | ||
+ | * Create Daily Bulletins by selecting **Special Functions** under // | ||
+ | * Any PowerSchool user can set the Daily Bulletin page as the **Default sign in page** | ||
+ | * View the announcements at anytime by simply clicking on **Daily Bulletin** under // | ||
- | **Searching** | + | **[[powerschool: |
* Use **/** to get inactive records | * Use **/** to get inactive records | ||
* Use **contains** instead of **=** to broaden your results | * Use **contains** instead of **=** to broaden your results | ||
* Use **;** between two searches as “AND” | * Use **;** between two searches as “AND” | ||
* Use ***as_of=10/ | * Use ***as_of=10/ | ||
+ | * Use **in** (not IN) to search several values in a list | ||
+ | * Use **@** as a wildcard for searching similar field values | ||
+ | * **Example: | ||
+ | |||
+ | **PowerSchool Screens** | ||
+ | From the URL address, changing " | ||
+ | |||
+ | **Group Functions**\\ | ||
+ | Start a MS Word document to copy and save favorite searches or Quick Exports parameters | ||
+ | * List Students - | ||
+ | * Quick Export - | ||
+ | * Student Screens | ||
+ | |||
+ | **System Reports** | ||
+ | * School Enrollment Audit | ||
+ | * Section Enrollment Audit | ||
+ | |||
+ | **[[powerschool: | ||
+ | * Consecutive Absence Report - search for 15 consecutive days absent. | ||
+ | * [[powerschool: | ||
+ | * Last Gradebook Update - lists the teachers that haven' | ||
+ | * B[[powerschool: | ||
+ | * [[[[powerschool: | ||
+ | * Bad Enrollment Dates - finds the enrollment records where Exit Date is before the Entry Date. | ||
+ | * Bad Entry Dates - lists active enrollment records entry date falls outside of current school year. | ||
**Report Queue**\\ | **Report Queue**\\ | ||
- | When you run a report instead of clicking on View, Right-click on View and Open in a New Tab then you can toggle between your report and PS | + | * When you run a report instead of clicking on View, right-click on **View** and **Open in a New Tab** then you can toggle between your report and PowerSchool. Another option is to click the middle mouse (scroll) button to launch the new tab. |
+ | * Run the report again by clicking the //title// of the report in the //Report Queue//. Check the box that states **Run job again?** | ||
**Enrollment Summary Screen** | **Enrollment Summary Screen** | ||
* Can be run by a specific date | * Can be run by a specific date | ||
- | * Can be run with a current selection-great | + | * Can be run with a current selection |
+ | * Great for state reports or grants that want an ethnicity breakdown | ||
- | **Searches/ | + | **Windows Tips** |
- | Start a MS Word document | + | * Use the Windows **logo** button + **Tab** key to display the screens in 3D flip |
+ | * Use **Alt**+**Tab** keys to toggle through all the open windows | ||
+ | * Use **Ctrl -** to decrease the window scale, **Ctrl +** to increase the window scale | ||
+ | * Use **Ctrl-A** (select all), **Ctrl-C** (copy to clipboard), | ||
+ | * Use **Ctrl-F** to search a string on any page or application | ||
**Computer Maintenance**\\ | **Computer Maintenance**\\ | ||
- | Clean off your desktop - create Shortcuts on your desktop rather than saving documents directly on your desktop to increase performance | + | * Set Bookmarks |
+ | * Clean off your desktop - create Shortcuts on your desktop rather than saving documents directly on your desktop to increase performance | ||
**Perform monthly maintenance**\\ | **Perform monthly maintenance**\\ | ||
- | | + | Best to close all internet browsers and all programs before performing these tasks. |
- | * Run virus scans | + | |
+ | * Disk Defragmenter - launch this tool by clicking **Advanced tools** on the // | ||
+ | * Run virus scans using free online tools such as [[http:// |