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powerschool:powerschool:tipsandtricks [2014/11/05 11:15]
lokes
powerschool:powerschool:tipsandtricks [2022/09/08 13:22] (current)
lokes
Line 1: Line 1:
 ====== PowerSchool Tips and Tricks ====== ====== PowerSchool Tips and Tricks ======
-**TIP** = **T**ech-knowledge-y **I**s **P**ower+**TIP** = **T**ech-knowledge-y **I**s **P**ower\\ 
 +These tips and tricks were given out during the WCS PowerSchool training class on Tuesday, November 4, 2014.
  
 TIP #1: Use **Print Scrn** key to document instructions.\\ TIP #1: Use **Print Scrn** key to document instructions.\\
Line 12: Line 13:
 TIP #9: Use multiple tabs to navigate through PowerSchool\\ TIP #9: Use multiple tabs to navigate through PowerSchool\\
 TIP #10: Run Custom Reports for data integrity\\ TIP #10: Run Custom Reports for data integrity\\
- 
-**Resources** 
-  * SIS Support:  
-      * Jennifer X3061(jrhea@wcs.k12.va.us) 
-      * Lisa X3065 (lokes@wcs.k12.va.us) 
-      * Karen X3066 (kgilbert@wcs.k12.va.us) 
-  * PowerSchool Help Utility and How to Search button 
-  * PowerSource [[http://powersource.pearsonschoolsystems.com]] 
-  * Knowledge Base Wiki [[http://wiki.wcs.k12.va.us]] 
-  * Moodle [[http://moodle.wcs.k12.va.us]] 
-  * Search the internet 
-  * Share with each other 
- 
-**Terminology** 
-  * Breadcrumbs 
-  *  
  
 **Personalize** **Personalize**
   * Change password   * Change password
   * Default sign in page – this is a great way to incorporate the Daily Bulletins for your PowerSchool users by setting the Daily Bulletins page as the default start page.   * Default sign in page – this is a great way to incorporate the Daily Bulletins for your PowerSchool users by setting the Daily Bulletins page as the default start page.
-  * Interface - Enable Smart Search+  * Interface - Enable **Smart Search** to aid in typing for searches on the PowerSchool Start page 
 +{{:powerschool:powerschool:personalize.png}} 
 + 
 +**Daily Bulletin** 
 +  * Create Daily Bulletins by selecting **Special Functions** under //Functions//, and then select **Daily Bulletin Setup**. Click **New+** to create the bulletin and click **Preview Bulletin** before proceeding.  
 +  * Any PowerSchool user can set the Daily Bulletin page as the **Default sign in page** 
 +  * View the announcements at any time by simply clicking on **Daily Bulletin** under //Functions// 
    
-**Searching**+**[[powerschool:powerschool:studentsearches|PowerSchool Searches]]**
   * Use **/** to get inactive records   * Use **/** to get inactive records
   * Use **contains** instead of **=** to broaden your results   * Use **contains** instead of **=** to broaden your results
   * Use **;** between two searches as “AND”   * Use **;** between two searches as “AND”
   * Use ***as_of=10/1/14** to find all active on that date   * Use ***as_of=10/1/14** to find all active on that date
 +  * Use **in** (not IN) to search several values in a list
 +  * Use **@** as a wildcard for searching similar field values
 +  * **Example:** //Searching on **@-** will list all students with a hyphen in their first or last name.//
 +
 +**PowerSchool Screens**
 +From the URL address, changing "**frn**" to "**mcr**" to see the full list of values
 +
 +**Group Functions**\\
 +Start a MS Word document to copy and save favorite searches or Quick Exports parameters
 +  * List Students - 
 +  * Quick Export - 
 +  * Student Screens
 +
 +**System Reports**
 +  * School Enrollment Audit
 +  * Section Enrollment Audit
 +  * Teacher Gradebook
 +
 +**[[powerschool:powerschool:customreports|Custom Reports]]**
 +  * Consecutive Absence Report - search for 15 consecutive days absent.
 +  * [[powerschool:powerschool:gradebookvsstoredgrades|Gradebook Vs. Stored Grades]] - finds grades that have not been updated.
 +  * Last Gradebook Update - lists the teachers that haven't updated their gradebook in a specified number of days.
 +  * [[powerschool:powerschool:birthdaylists|Birthday List]] - lists birthdays for specified month by date.
 +  * [[[[powerschool:powerschool:phonenumbersearch|Phone Number Search]] - searches for a phone number in the various phone number contact fields.
 +  * Bad Enrollment Dates - finds the enrollment records where Exit Date is before the Entry Date.
 +  * Bad Entry Dates - lists active enrollment records entry date falls outside of current school year.
  
 **Report Queue**\\ **Report Queue**\\
-When you run a report instead of clicking on View, Right-click on View and Open in a New Tab then you can toggle between your report and PS+  * When you run a report instead of clicking on View, right-click on **View** and **Open in a New Tab** then you can toggle between your report and PowerSchool. Another option is to click the middle mouse (scroll) button to launch the new tab. 
 +  * Run the report again by clicking the //title// of the report in the //Report Queue//. Check the box that states **Run job again?** 
 +  * [[powerschool:powerschool:autoreport|]]
  
 **Enrollment Summary Screen** **Enrollment Summary Screen**
   * Can be run by a specific date   * Can be run by a specific date
-  * Can be run with a current selection-great for state reports or grants that want ethnicity breakdown+  * Can be run with a current selection 
 +  * Great for state reports or grants that want an ethnicity breakdown
  
-**Searches/Exports**\\ +**Windows Tips** 
-Start a MS Word document to copy and save favorite searches or Quick Exports parameters+  * Use the Windows **logo** button + **Tab** key to display the screens in 3D flip 
 +  * Use **Alt**+**Tab** keys to toggle through all the open windows 
 +  * Use **Ctrl -** to decrease the window scale, **Ctrl +** to increase the window scale 
 +  * Use **Ctrl-A** (select all), **Ctrl-C** (copy to clipboard), and **Ctrl-V** (paste from clipboard) to move data across programs 
 +  * Use **Ctrl-F** to search a string on any page or application
  
 **Computer Maintenance**\\ **Computer Maintenance**\\
-Clean off your desktop - create Shortcuts on your desktop rather than saving documents directly on your desktop to increase performance+  * Set Bookmarks 
 +  * Clean off your desktop - create Shortcuts on your desktop rather than saving documents directly on your desktop to increase performance
  
 **Perform monthly maintenance**\\ **Perform monthly maintenance**\\
-  * Disk Cleanup and Disk Defragmentation  +Best to close all internet browsers and all programs before performing these tasks. 
-  * Run virus scans +  * Disk Cleanup - launch the tool from the //Control Panel// of your computer, under **Performance tools** 
 +  * Disk Defragmenter - launch this tool by clicking **Advanced tools** on the //Performance tools// page 
 +  * Run virus scans using free online tools such as [[http://windows.microsoft.com/en-us/windows/security-essentials-download|Security Essentials]] and [[https://www.malwarebytes.org/mwb-download/|Malware Bytes]].
powerschool/powerschool/tipsandtricks.1415204112.txt.gz · Last modified: 2014/11/05 11:15 by lokes