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powerschool:powerschool:tipsandtricks

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PowerSchool Tips and Tricks

TIP = Tech-knowledge-y Is Power These tips and tricks were given out during the WCS PowerSchool training class on Tuesday, November 4, 2014.

TIP #1: Use Print Scrn key to document instructions.
TIP #2: Use Ctrl-A, Ctrl-C, Ctrl-V to Copy/Paste
TIP #3: Use Sorting and Filtering in MS Excel when analyzing exported data
TIP #4: Proofread reports rather than immediately printing to save resources
TIP #5: Notice the Average / Count / Sum at the bottom of the MS Excel worksheet
TIP #6: Use the PowerSchool Help Utility
TIP #7: Use wiki pages and request topics
TIP #8: Use form letters for bulk mailing
TIP #9: Use multiple tabs to navigate through PowerSchool
TIP #10: Run Custom Reports for data integrity

Terminology

Personalize

  • Change password
  • Default sign in page – this is a great way to incorporate the Daily Bulletins for your PowerSchool users by setting the Daily Bulletins page as the default start page.
  • Interface - Enable Smart Search

Daily Bulletin

Simple PowerSchool Searches

  • Use / to get inactive records
  • Use contains instead of = to broaden your results
  • Use ; between two searches as “AND”
  • Use *as_of=10/1/14 to find all active on that date

Report Queue

  • When you run a report instead of clicking on View, right-click on View and Open in a New Tab then you can toggle between your report and PowerSchool.
  • Run the report again by clicking the title of the report in the Report Queue. Check the box that states Run job again?

Enrollment Summary Screen

  • Can be run by a specific date
  • Can be run with a current selection
  • Great for state reports or grants that want an ethnicity breakdown

Searches/Exports
Start a MS Word document to copy and save favorite searches or Quick Exports parameters

Computer Maintenance
Clean off your desktop - create Shortcuts on your desktop rather than saving documents directly on your desktop to increase performance

Perform monthly maintenance
Best to close all internet browsers and all programs before performing these tasks.

  • Disk Cleanup - launch the tool from the Control Panel of your computer, under Performance tools
  • Disk Defragmenter - launch this tool by clicking Advanced tools on the Performance tools page
  • Run virus scans

Lisa Okes 2014/11/05 13:49

powerschool/powerschool/tipsandtricks.1415214261.txt.gz · Last modified: 2014/11/05 14:04 by lokes