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powerschool:powerschool:tipsandtricks [2014/11/05 14:04]
lokes
powerschool:powerschool:tipsandtricks [2022/09/08 13:22] (current)
lokes
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 ====== PowerSchool Tips and Tricks ====== ====== PowerSchool Tips and Tricks ======
-**TIP** = **T**ech-knowledge-y **I**s **P**ower+**TIP** = **T**ech-knowledge-y **I**s **P**ower\\
 These tips and tricks were given out during the WCS PowerSchool training class on Tuesday, November 4, 2014. These tips and tricks were given out during the WCS PowerSchool training class on Tuesday, November 4, 2014.
  
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 TIP #9: Use multiple tabs to navigate through PowerSchool\\ TIP #9: Use multiple tabs to navigate through PowerSchool\\
 TIP #10: Run Custom Reports for data integrity\\ TIP #10: Run Custom Reports for data integrity\\
- 
-**Terminology** 
-  * [[http://student-information-systems.mcdowell.groupfusion.net/modules/locker/files/get_group_file.phtml?fid=22015837&gid=86502|PowerSchool Terminology]] 
-  * WCS Terms and Definitions 
  
 **Personalize** **Personalize**
   * Change password   * Change password
   * Default sign in page – this is a great way to incorporate the Daily Bulletins for your PowerSchool users by setting the Daily Bulletins page as the default start page.   * Default sign in page – this is a great way to incorporate the Daily Bulletins for your PowerSchool users by setting the Daily Bulletins page as the default start page.
-  * Interface - Enable Smart Search+  * Interface - Enable **Smart Search** to aid in typing for searches on the PowerSchool Start page 
 +{{:powerschool:powerschool:personalize.png}}
  
 **Daily Bulletin** **Daily Bulletin**
 +  * Create Daily Bulletins by selecting **Special Functions** under //Functions//, and then select **Daily Bulletin Setup**. Click **New+** to create the bulletin and click **Preview Bulletin** before proceeding. 
 +  * Any PowerSchool user can set the Daily Bulletin page as the **Default sign in page**
 +  * View the announcements at any time by simply clicking on **Daily Bulletin** under //Functions// 
    
-**Simple PowerSchool Searches**+**[[powerschool:powerschool:studentsearches|PowerSchool Searches]]**
   * Use **/** to get inactive records   * Use **/** to get inactive records
   * Use **contains** instead of **=** to broaden your results   * Use **contains** instead of **=** to broaden your results
   * Use **;** between two searches as “AND”   * Use **;** between two searches as “AND”
   * Use ***as_of=10/1/14** to find all active on that date   * Use ***as_of=10/1/14** to find all active on that date
 +  * Use **in** (not IN) to search several values in a list
 +  * Use **@** as a wildcard for searching similar field values
 +  * **Example:** //Searching on **@-** will list all students with a hyphen in their first or last name.//
 +
 +**PowerSchool Screens**
 +From the URL address, changing "**frn**" to "**mcr**" to see the full list of values
 +
 +**Group Functions**\\
 +Start a MS Word document to copy and save favorite searches or Quick Exports parameters
 +  * List Students - 
 +  * Quick Export - 
 +  * Student Screens
 +
 +**System Reports**
 +  * School Enrollment Audit
 +  * Section Enrollment Audit
 +  * Teacher Gradebook
 +
 +**[[powerschool:powerschool:customreports|Custom Reports]]**
 +  * Consecutive Absence Report - search for 15 consecutive days absent.
 +  * [[powerschool:powerschool:gradebookvsstoredgrades|Gradebook Vs. Stored Grades]] - finds grades that have not been updated.
 +  * Last Gradebook Update - lists the teachers that haven't updated their gradebook in a specified number of days.
 +  * [[powerschool:powerschool:birthdaylists|Birthday List]] - lists birthdays for specified month by date.
 +  * [[[[powerschool:powerschool:phonenumbersearch|Phone Number Search]] - searches for a phone number in the various phone number contact fields.
 +  * Bad Enrollment Dates - finds the enrollment records where Exit Date is before the Entry Date.
 +  * Bad Entry Dates - lists active enrollment records entry date falls outside of current school year.
  
 **Report Queue**\\ **Report Queue**\\
-  * When you run a report instead of clicking on View, right-click on **View** and **Open in a New Tab** then you can toggle between your report and PowerSchool.+  * When you run a report instead of clicking on View, right-click on **View** and **Open in a New Tab** then you can toggle between your report and PowerSchool. Another option is to click the middle mouse (scroll) button to launch the new tab.
   * Run the report again by clicking the //title// of the report in the //Report Queue//. Check the box that states **Run job again?**   * Run the report again by clicking the //title// of the report in the //Report Queue//. Check the box that states **Run job again?**
 +  * [[powerschool:powerschool:autoreport|]]
  
 **Enrollment Summary Screen** **Enrollment Summary Screen**
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   * Great for state reports or grants that want an ethnicity breakdown   * Great for state reports or grants that want an ethnicity breakdown
  
-**Searches/Exports**\\ +**Windows Tips** 
-Start a MS Word document to copy and save favorite searches or Quick Exports parameters+  * Use the Windows **logo** button + **Tab** key to display the screens in 3D flip 
 +  * Use **Alt**+**Tab** keys to toggle through all the open windows 
 +  * Use **Ctrl -** to decrease the window scale, **Ctrl +** to increase the window scale 
 +  * Use **Ctrl-A** (select all), **Ctrl-C** (copy to clipboard), and **Ctrl-V** (paste from clipboard) to move data across programs 
 +  * Use **Ctrl-F** to search a string on any page or application
  
 **Computer Maintenance**\\ **Computer Maintenance**\\
-Clean off your desktop - create Shortcuts on your desktop rather than saving documents directly on your desktop to increase performance+  * Set Bookmarks 
 +  * Clean off your desktop - create Shortcuts on your desktop rather than saving documents directly on your desktop to increase performance
  
 **Perform monthly maintenance**\\ **Perform monthly maintenance**\\
 Best to close all internet browsers and all programs before performing these tasks. Best to close all internet browsers and all programs before performing these tasks.
-  * Disk Cleanup - launch the tool from the Control Panel of your computer, under Performance tools +  * Disk Cleanup - launch the tool from the //Control Panel// of your computer, under **Performance tools** 
-  * Disk Defragmenter - launch this tool by clicking Advanced tools on the Performance tools page +  * Disk Defragmenter - launch this tool by clicking **Advanced tools** on the //Performance tools// page 
-  * Run virus scans +  * Run virus scans using free online tools such as [[http://windows.microsoft.com/en-us/windows/security-essentials-download|Security Essentials]] and [[https://www.malwarebytes.org/mwb-download/|Malware Bytes]].
- +
- --- //[[lokes@wcs.k12.va.us|Lisa Okes]] 2014/11/05 13:49//+
powerschool/powerschool/tipsandtricks.1415214261.txt.gz · Last modified: 2014/11/05 14:04 by lokes