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--- powerschool:powerschool:ytd_attendance [2019/05/07 14:09]
lokes
+++ powerschool:powerschool:ytd_attendance [2019/05/15 15:34]
lokes [Quick Export for Attendance Totals]
@@ Line 1: / Line 1: @@
 ====== YTD Attendance ======
+Two methods for tallying up the Absences, Tardies, and Early Dismissals for a set of students are explained below.
+Select a set of students then use the Print Report option to run the YTD Attendance Status report.
 {{:powerschool:powerschool:printreportytdattn.png}}
+The report can be run so the results are ordered alphabetically, by grade, or by period. This is helpful for homeroom distribution.
 {{:powerschool:powerschool:ytdattnreport.png}}
+The unexcused UTD and UDS are listed to avoid a situation where a student is chronically late, but never absent for the entire day.
-**Quick Export Fields:**
-student_number//
+===== Quick Export for Attendance Totals =====
-lastfirst//
+**Quick Export Fields:**\\
-grade_level//
+student_number\\
-Home_Room//
+lastfirst\\
-^(daily.att.count;;abs)//
+grade_level\\
-^(daily.att.count;;TDY)//
+Home_Room\\
-^(daily.att.count;;UTD)//
+'^(daily.att.count;;abs)\\
-^(daily.att.count;;DSM)//
+'^(daily.att.count;;TDY)\\
-^(daily.att.count;;UDS)//
+'^(daily.att.count;;UTD)\\
+'^(daily.att.count;;DSM)\\
+'^(daily.att.count;;UDS)\\
+To create a list of students with Zero (0) Absences, no unexcused Tardies nor unexcused Early Dismissals, and 8 or more Excused Tardies and/or Excused Early Dismissals:
+  - Select the students, All, by Grade, or by Teacher
+  - Select Quick Export for the selected students
+  - Export using the fields listed above
+  - Take the results text file and save it to the Desktop
+  - Open MS Excel
+  - Import the results text file into MS Excel
+  - Change the column headings to reflect the exported data "Abs / TDY / UTD / DSM / UDS"
+  - Filter on the Abs column = 0
+  - Filter on UTD = 0 and UDS = 0
+  - Confirm the Combination of TDY and DMS totals less than or equal to 8
+To create a list of students with 3 or less Absences, no unexcused Tardies nor unexcused Early Dismissals, and 8 or more Excused Tardies and/or Excused Early Dismissals:
+  - Select the students, All, by Grade, or by Teacher
+  - Select Quick Export for the selected students
+  - Export using the fields listed above
+  - Take the results text file and save it to the Desktop
+  - Open MS Excel
+  - Import the results text file into MS Excel
+  - Change the column headings to reflect the exported data "Abs / TDY / UTD / DSM / UDS"
+  - Filter on the Abs column to show 0, 1, 2, 3 values
+  - Filter on UTD = 0 and UDS = 0
+  - Confirm the Combination of TDY and DMS totals less than or equal to 8

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