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powerschool:powerschool:ytd_attendance [2019/05/07 14:10]
lokes
powerschool:powerschool:ytd_attendance [2019/05/15 15:34] (current)
lokes [Quick Export for Attendance Totals]
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 ====== YTD Attendance ====== ====== YTD Attendance ======
  
 +Two methods for tallying up the Absences, Tardies, and Early Dismissals for a set of students are explained below.
  
 +Select a set of students then use the Print Report option to run the YTD Attendance Status report.
 {{:powerschool:powerschool:printreportytdattn.png}} {{:powerschool:powerschool:printreportytdattn.png}}
 +The report can be run so the results are ordered alphabetically, by grade, or by period. This is helpful for homeroom distribution.
 {{:powerschool:powerschool:ytdattnreport.png}} {{:powerschool:powerschool:ytdattnreport.png}}
  
 +The unexcused UTD and UDS are listed to avoid a situation where a student is chronically late, but never absent for the entire day.
  
-**Quick Export Fields:**+ 
 +===== Quick Export for Attendance Totals ===== 
 +**Quick Export Fields:**\\
 student_number\\ student_number\\
 lastfirst\\ lastfirst\\
 grade_level\\ grade_level\\
 Home_Room\\ Home_Room\\
-^(daily.att.count;;abs)\\ +'^(daily.att.count;;abs)\\ 
-^(daily.att.count;;TDY)\\ +'^(daily.att.count;;TDY)\\ 
-^(daily.att.count;;UTD)\\  +'^(daily.att.count;;UTD)\\  
-^(daily.att.count;;DSM)\\ +'^(daily.att.count;;DSM)\\ 
-^(daily.att.count;;UDS)\\+'^(daily.att.count;;UDS)\\ 
 + 
 +To create a list of students with Zero (0) Absences, no unexcused Tardies nor unexcused Early Dismissals, and 8 or more Excused Tardies and/or Excused Early Dismissals: 
 +  - Select the students, All, by Grade, or by Teacher 
 +  - Select Quick Export for the selected students 
 +  - Export using the fields listed above 
 +  - Take the results text file and save it to the Desktop 
 +  - Open MS Excel 
 +  - Import the results text file into MS Excel 
 +  - Change the column headings to reflect the exported data "Abs / TDY / UTD / DSM / UDS"  
 +  - Filter on the Abs column = 0 
 +  - Filter on UTD = 0 and UDS = 0 
 +  - Confirm the Combination of TDY and DMS totals less than or equal to 8 
 + 
 +To create a list of students with 3 or less Absences, no unexcused Tardies nor unexcused Early Dismissals, and 8 or more Excused Tardies and/or Excused Early Dismissals: 
 +  - Select the students, All, by Grade, or by Teacher 
 +  - Select Quick Export for the selected students 
 +  - Export using the fields listed above 
 +  - Take the results text file and save it to the Desktop 
 +  - Open MS Excel 
 +  - Import the results text file into MS Excel 
 +  - Change the column headings to reflect the exported data "Abs / TDY / UTD / DSM / UDS"  
 +  - Filter on the Abs column to show 0, 1, 2, 3 values 
 +  - Filter on UTD = 0 and UDS = 0  
 +  - Confirm the Combination of TDY and DMS totals less than or equal to 8
powerschool/powerschool/ytd_attendance.1557252608.txt.gz · Last modified: 2019/05/07 14:10 by lokes