Returning Seniors (including Retained, Special Ed and GED)

Before school ends and the staff leaves for the summer months:

• Report all returning seniors and the summer graduates to the EOY SRC (Student Record Collection) coordinator for proper reporting to the VDOE.
• Also record the following fields in PowerSchool before the EOY Process (done in late June / early July) so they don't get promoted to the Graduated School accidentally.

Use this search string to locate these students before the EOY Process is done over the summer:
entrydate>=8/24/20;grade_level=12;S_VA_STU_X.Graduation_Date=
(where 8/24/20 is the first day of the school year, change for the ending school year)

Returning seniors might include several different scenarios:

1. Seniors who will be taking summer school to earn their diploma
2. Seniors who's IEP allows them to return next year
3. Seniors who did not pass (Retained) and will be returning next school year
4. Seniors that earned their GED but have elected to return to school to take more classes

At the end of the school year, if any of the seniors are not graduating, please update these fields:

• Remove the Graduation Date on the Transcript tab of the State/Province - VA page
• Remove the Diploma Type on the Transcript tab of the State/Province - VA page
• Remove the Graduation Plan Code on the Transcript tab of the State/Province - VA page
• Mark them as Retained=Yes on the State/Province - VA page
• Add the name to the list of seniors in danger and send to the SIS Technician responsible for the SRC for review. This list is required for the EoY SRC, Summer SRC and Fall SRC to ensure they are reported accurately.

If any seniors are required to attend summer school, follow the steps outlined in Summer Graduates.

Over the summer, the SIS Technician will send out email communications to indicate the End-of-Year processes have been completed.

Once the End-of-Year SRC is completed but BEFORE the End-Of-Year Process is run in late June / early July, update the scheduling setup page for all of the returning students for the next year.

• Next Year Grade
  • Grade 99 is for Graduated Students
  • Grade 13 is used when a student has graduated and returns to school but does not meet the age/SpEd/LEP stipulations. It indicates that we cannot receive tuition for the student, which is rare.
• Schedule This Student checkbox
• Year of Graduation
• Next School Indicator (stay in Home School or move to Graduated Students)
• Update

After the End-Of-Year Process is complete, confirm the returning students are scheduled properly.

After the Summer SRC, update the Grad/Other Completer Code. The returning graduate fields are needed for the Fall SRC.

For a GED graduate returning to take more classes: On the Transfer Info - Edit Current Enrollment page, change the Grad/Other Completer Code to a 13 (Non-IEP), and remove the GED Program Code.

For a Special Ed graduate returning to take more classes: After the End-of-Year SRC is completed, setup the returning graduates for the next year. On the Transfer Info - Edit Current Enrollment page, change the Grad/Other Completer Code to a 10 (for IEP) or 13 (for Non-IEP).