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--- powerschool:powerschool:homeroom [2015/07/22 11:00]
lokes created
+++ powerschool:powerschool:homeroom [2015/07/22 11:25]
lokes
@@ Line 1: / Line 1: @@
-====== Headline ======
+====== Homeroom Field Import ======
-let us know if you wanted last years homeroom teachers cleared out of the Homeroom field in the Modify Info Page.  Once it's cleared out there are three options for updating it with the upcoming school year homeroom teachers if you wish.
+Contact Jennifer Rhea or Lisa Okes as you are preparing for the upcoming school year. All of last year's homeroom teachers can be cleared out of the Homeroom field in the Modify Info Page in a single operation. Once it's cleared out, there are three options for updating the homeroom teachers' names.
-Option 1: Manually enter the homeroom teacher for each student on the Modify Info page. (Probably not the best!)
+**Option 1:** Manually enter the homeroom teacher for each student on the Modify Info page. (Probably not the best!)
-Option 2: If you have already scheduled students for the 2015-16 school year Lisa and I can use the Home Room class rosters to mass fill it.  Just let us know when you're ready.  If your school does not use homerooms let us know and we will work with you on getting the appropriate teachers in the homeroom field.
+**Option 2:** If you have already scheduled students for the upcoming school year, Lisa and Jennifer can use the Home Room class rosters to mass fill the names. Just let us know when you're ready. If your school does not use homerooms, let us know and we will work with you on getting the appropriate teachers in the homeroom field.
-Option 3:  If you have not scheduled your students and want the homeroom field updated please follow these instructions to prepare a file for Lisa or me to import.  Of course only request this if you have not manually updated the home room field on the Modify Info page with the students homeroom teacher for the upcoming school year.
+**Option 3:**  If you have not scheduled your students and you want the homeroom field updated, please follow these instructions to prepare a MS Excel spreadsheet for Lisa or Jennifer to import. Of course, only request this for the students that have not manually been updated.
-. On the start page select All (beside of the grade options)
+  * On the Start page, select **All** (as a grade option)
-. From the group functions menu choose Quick Export
+  * From the Group Functions menu, choose **Quick Export**
-. In the field window include
+  * In the Field window, include:
-          student_number
+           * student_number
-          lastfirst
+           * lastfirst
-          grade_level
+           * grade_level
-          home_room
+           * home_room
+  * Sort by grade_level
+  * Click **Submit** and either open or save in Microsoft Excel
-. Submit and either open or save in Microsoft Excel
+Within the MS Excel Spreadsheet, enter the teacher names in the home_room column for each student (see example below).
-. Sort by grade_level
-. Enter the teacher names in the home_room column for each student (see example below).  Note: you can copy/paste to save time.  In case you aren't aware of it Excel also has a memory feature that will allow you to type the first letter or two of a word and it will recall a previous entry so all you need to do is hit enter.
+**Note:** //Copy/paste to save time. MS Excel also has a memory feature that will allow you to type the first letter or two of a word and it will recall a previous entry so all you need to do is hit enter.//
 {{:powerschool:powerschool:homeroom_spreadsheet.png}}
-. Once you're finished save the file as an Excel (.xls) file and email it to me or Lisa.
+Once you've finished the list, save the file as an Excel (.xls) file and email it to Jennifer or Lisa.

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