Missing grades (blank grades) and incomplete grades play an integral part in Academic Records for the student. Once grades have been stored in PowerSchool, at the end of each term, in the students Historical Course Grades you can check for them by running the Stored Grades - Missing/Blank Grades report. Below are instructions on how to run the report and how to handle the different scenarios that may apply.

1. Run the Stored Grades - Missing/Blank Grades for the term from PSCB Custom Reports on the Start Page menu to review missing grades and correct if applicable. Do this for all terms at the end of the year. See image below.
2. If changes need to be made or grades are missing, they will need to be manually added/corrected in PowerSchool on the Historical Grades page. This is necessary because the Historical Grades page does not automatically update when a teacher changes a grade in their gradebook.
3. Leave blank grades for R7VA students for ease of entering later (normally doesn't apply to Q1/Q3).
4. If stored, review grades for any student attending classes in another building (i.e. Renew Ed, Interchange, WCCTEC, etc.), verifying that they are accurate as they may not be finished entering them.
5. All students must have a final grade at the end of the year, unless they enrolled late, so work with teachers to get the grade and enter it manually on the Historical Course Grade page ( see step 5 of "Please Note"). Y1 grade or F1 grade (for credit bearing courses) cannot be exempt or incomplete (INC) at the end of the school year. Exceptions regarding this procedure should be made at the school level.
6. If a student should have a quarter grade, work with teachers to get the grade and enter it manually on the Historical Course Grade page (see step 5 below).
7. If a student should not have a quarter grade, delete it by clicking on the blank line, then "Delete" at the bottom right of the page.
8. Once grades are verified and report cards have been run, let us know when you're ready for the Honor Roll to be calculated (steps 1-7 above must be completed before doing so).

Please Note:

• Remind teachers that they need to send you a Grade Change Form if they change a student's grade in any way after they have been stored (see time above) so you will know to update them in Historical Grades.
• If grades need to be stored for students who were withdrawn from class prior to today they will need to be manually entered as well.
• If a student transferred to your school from another school within Washington County before grades were stored at their previous school please communicate with that school in order to obtain the students grades and manually enter them into PowerSchool (with the appropriate school name and a credit type of the first half of the school year (for example, when the school year is 2024-2025 the credit type would be 2024).
• When manually entering/updating grades the following applicable fields should be completed along with the school and course/section information.
  • Grade
  • GPA points
  • Percent (not required but helpful)
  • Earned Credit Hours (only if the course is credit bearing, not applicable in ES)
  • Potential Creding Hours (only if the course is credit bearing, not applicable in ES)
  • Credit Type = 20XX (Example: for 2024-2025 use 2024, the beginning of school year)

For report cards, a blank grade will show as a space on the report card and a grade of INC will show for incomplete grades if the teacher manually entered it in the gradebook before grades were stored.
For honor roll calculations, a blank grade or a grade of INC will reflect a grade of zero (0) in the average and disqualify the student from the Honor Roll.
For transcripts, only the final grades are displayed on the official transcript. An F1 grade in Historical Grades are calculated as an average from the term grades. If a term grade is a missing grade, the average will be significantly lower with the zero (0) averaged into the calculation.

Note: If a student has an incomplete (INC) at the end of a school year for a non-credit course, it should be updated before the start of the new school year. If the student doesn't complete a class assignment, the grade should be considered a zero(0) and averaged into the grade for the class.

Use the Stored Grades-Search report in PSCB Custom Reports > Grading to locate the incomplete grades (INC).

Note: Both of these only look at current year grades.