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--- powerschool:powerschool:pre_eoyprocess [2025/06/16 13:47]
ltdavis
+++ powerschool:powerschool:pre_eoyprocess [2025/06/16 15:25] (current)
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@@ Line 49: / Line 49: @@
 Jennifer Rhea
-:56 AM (3 hours ago)
+:56 AM June 16, 2025
 to Principals, Karen, Susan, Diana, Julie, Trina, Kristy, Catherine, Lisa, Chelsea, Hannah, Tonya, Jamie, Garrett, Shauna, Mary, Tracey, Rebecca, Laura, Kellie, Mary, Hannah, April
@@ Line 107: / Line 107: @@
 Jennifer
 Jennifer Rhea, SIS Specialist
+Hi everyone!
+First, I sent an email earlier today to our in-house principals, scheduling, and enrollment clerks concerning the EOY Process I have scheduled for June 30 - July 1.  I asked the principals to forward it if you weren't on the email list.  If you did not receive it let me know and I'll add you and forward it to you.
+Second, this email is a supplemental email to that one.  There are a couple of awesome reports available in PowerSchool that will keep you from having to run all those different searches to check for next grade and next school errors.  Each report gives you a list of the students that have missing or potentially inaccurate data on the students Scheduling Settings page that needs to be corrected before I perform the EOY process.
+Run this report first...
+PSCB DEV Reports > Validation (Setup Parameters) > Year End Setup Errors
+Once you see the list of students, open another tab of PowerSchool and copy/paste the student number into the Start Page to access the students record and go to Courses and Programs > Scheduling Settings page and correct the errors (unless the student should be repeating the same grade next year as last year).  Please note the following...
+If the student is a foreign exchange student that isn't returning next year, disregard the error and withdraw the student with an exit date of the day after the last day of the school year (5/24/25).  Yes, that is a Saturday but it is ok for the exit date to be a non-school day.
+If you have gotten notice that one of your students is transferring to another school within our district, set the Next School to that school and DO NOT withdraw the student (the EOY Process will do it for you).
+Once you've made those corrections run the report below to review all students' Promote Status, Next Year Grade, and Next Year School.
+PSCB DEV Reports > Validation (Setup Parameters) > Year End Setup Validation
+When you get the list you can sort by column by clicking on the column heading to group potential errors together.  For example, click on Promote Status.  This will group student records that need to be verified as well as those that will be retained according to the current Next Year Grade.  Let me know if you have any questions.
+Thanks,
+Jennifer
+Jennifer Rhea, SIS Specialist
+Washington County Schools

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