Differences

This shows you the differences between two versions of the page.

--- powerschool:powerschool:pre_eoyprocess [2016/10/17 14:42]
lokes
+++ powerschool:powerschool:pre_eoyprocess [2023/06/22 08:20] (current)
lokes
@@ Line 1: / Line 1: @@
-From: Jennifer Rhea <jrhea@wcs.k12.va.us>
+Jennifer Rhea
-Date: Wed, Jun 15, 2016 at 1:26 PM
+Jun 1, 2023, 2:51 PM
-Subject: [Technology] [PS] PowerSchool End of Year Process - 2015-16
+to principals, etc.
-To: PowerSchool Listserv <powerschool@lists.wcs.k12.va.us>
+PRINCIPALS, please make sure your GUIDANCE COUNSELORS, AND ENROLLMENT CLERKS, see this before Thursday, June 29, 2023.  With the employee turnovers throughout the year I may miss someone.
-PRINCIPALS, please make sure that your guidance counselors and enrollment clerks see this before June 27, 2016!
+Hello everyone!
-Summer is here and we're buzzing around like little bees in the Office of Information Systems.  Next up on the agenda is the PowerSchool End of Year (EOY) Process.  This process closes out the current school year, graduates seniors, and transfers all other active students to their next year Schools/Grade Levels.
+The End of Year (EOY) Process closes out the current school year, graduates seniors, enrolls pre-registered students, and transfers all other active students to their next year School/Grade Level.
-The End of Year process is scheduled to begin on June 28.  During this time it will be unavailable for a couple of days at least.
+I will begin the EOY Process on Wednesday, July 5th upon our return from the July 4th holiday.  During this time PowerSchool will be unavailable for a couple of days at least.
-IN PREPARATION FOR THE EOY PROCESS EACH SCHOOL IS RESPONSIBLE FOR THE FOLLOW BEFORE June 27th.
+IN PREPARATION FOR THE EOY PROCESS EACH SCHOOL IS RESPONSIBLE FOR THE FOLLOWING BEFORE  Thursday, June 29th.
-SCHEDULES:  In preparation for the End of Year process, all middle and high school schedules must be committed.  After the End of Year process, you can continue to work with schedules on the live side of PowerSchool.  YOU WILL NO LONGER BE ABLE TO USE POWERSCHEDULER AFTER THE EOY PROCESS IS COMPLETE.  The simplest way to check to see if the EOY Process has been completed is to go to the Transfer Info page and see if a  returning student has a 2016-17 enrollment record.
+MIDDLE AND HIGH
-NEXT YEAR GRADE and NEXT SCHOOL INDICATOR:  These fields are located in the Scheduling Setup page of each student record.  They MUST be filled out for each student who was active at the end of the previous school year.  I have shared instructions on how to  do this throughout the years so it should have already been taken care of.  But, if you aren't familiar with this process or are unsure how to do it let me (Abingdon/Glade area) or Lisa (Bristol/Damascus area) know.  I will be sending out an email with potential errors closer to the deadline.
+SCHEDULES:  All middle and high school schedules must be committed.  After the EOY Process, you can continue to work with schedules on the live side of PowerSchool in the new school year.  YOU WILL NO LONGER BE ABLE TO USE POWERSCHEDULER AFTER THE EOY PROCESS IS COMPLETE.  Let me know if you wish for me to commit schedules before I perform the process.
-IN DISTRICT SUMMER TRANSFERS:  During the End of Year process, students transferring in district will be automatically moved from their current school to their new school as long as the student's Next School Indicator has been set properly by the enrollment clerk at the students 2015-16 school.
+EVERYONE:
-OUT OF DISTRICT SUMMER TRANSFERS: Refrain from transferring students before the End of Year Process. If the students remain active, the grade level will be promoted automatically. The student can then show as a No Show record in the fall.
+NEXT YEAR GRADE and NEXT SCHOOL INDICATOR:  These fields are located in the Scheduling Setup page of each student record.  They MUST be filled out for each student who was active at the end of the previous school year.  I shared instructions on how to  do this at the beginning of each year so it should have already been taken care of.  But, if you aren't familiar with the process go to WIKI - Scheduling for instructions.  I will send an email with potential errors throughout June.
-If anyone has any questions or concerns, please let us know.  I hope you all are having a great summer!
+IN DISTRICT SUMMER TRANSFERS:  During the EOY Process, students transferring in district will be automatically moved from their current school to their new school as long as the student's Next School Indicator has been set properly by the enrollment clerk at the students current school.
+If anyone has any questions or concerns, please let us know.  I hope you all are having a great summer!
 Thanks,
 Jennifer
 Jennifer Rhea, SIS Specialist
+Washington County Schools
+---------------------
+After completing the Schedule Setup page in preparation for the EOY process, please follow the directions below to cross check students' Next Grade setup to the Retained field.  Several student records were found to be marked Retained on the State/Province- VA page, even though they are marked to be promoted on the Schedule Setup page.  The EOY Process goes by the later setting and will automatically promote them to the next grade level, even though their Retained field is flagged as Yes (indicated by an internal code of 1).
+To check these, follow these directions:
+Copy/paste this search in PS to find active students currently marked to be held back on their State/Province - VA page:  S_VA_STU_X.Retention_TF=1
+Go to the List Students function and enter the following verbatim and click on Submit.
+image.png
+Once you have the list of students, sort by Grade to find records like the examples below that have an X next to them.
+image.png
+Determine if the Retained flag is an old one and just needs to be removed or if the student really is being retained in the fall school year.
+If the student should not be retained go to the State/Province - VA page and change the Retained flag to NO.
+If the student should be retained, follow these WIKI instructions on how to retain students.  [[powerschool:powerschool:retained|How to Retain Students]]
+If the student is a senior and will be returning next year (for whatever reason) click the link at the bottom of that WIKI page for detailed instructions for retaining seniors. [[http://wiki.wcs.k12.va.us/powerschool/powerschool/graduates/returningseniors]]

Knowledge Base

User Tools

Site Tools

Differences

Page Tools