Date Due: The Principal's Monthly report is due the last day of each month while school is in session.
Time: Reports should be run by 10:00 AM on the day the report is due. (Students may enroll in your school after you have submitted the report. This should eliminate having to re-submit the report after students are enrolled.)
Distribution of Report:
Instructions for Running Reports
On the PowerSchool start page, select Enrollment Summary. Then select the View: Federal Ethnicity and Race. This will give you enrollment data for the current day. You will use this report to compare your membership on the Principal's monthly report (line 14 in the Principal's report should match the number in your enrollment summary). Please do not submit the report unless the numbers match.
If for some reason, you need to see enrollment data for a previous day, you'll need to go to System Reports and then select Enrollment by Date.
After running the Enrollment Summary, go to System Reports, select the State tab, and under Local Division Reporting select Principal's Report to the Superintendent.
Be sure the right parameters are selected before submitting the report Select Schools* (Select your school only) Students to Include* (All Students) Select School Year* (Current) Reporting Month End Date (Enter the last day of the month that school is in session)* MM/DD/YYYY Use Student Percent Apportionment to calculate Attendance/Membership (line 7-9)? (Select No) Include No Show students... (Select No) Do you want to treat 8th graders as Elementary... (Select No) Do you want to treat PreKindergarten as Elementary... (Select No) Sort Student Detail By:* (Select Grade Level) Do no enable Trace Options Submit
Your Report Queue will show the report and will show the Status as (Completed View) Click on view and then go to File - Save Page As- Name the file as (School Month), example (AESAUG) to the desktop.
Instructions for Troubleshooting Reports
If the report totals do not match, the Enrollment Clerk needs to look through the past month changes. Examine each student that was newly enrolled, transferred, or withdrawn since the last report. More than likely a student doesn't have a schedule, an Entry or Exit Code is missing or it could be that the VA Grade Level Code is not accurate for a PK, KG or Post Graduate student. That field is located in the Virginia State Information section of a students Edit Current Enrollment page.
If you still can't find the discrepancy, partner up to find the missing students. Run the Enrollment Summary and take the Principal's Monthly Report student list to compare the names. One of you will need to read off each individual student side-by-side to see who is missing from the other report.
Regarding any questions concerning the attendance reports please call Karen at X3066.