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powerschool:powerschool:startofyear [2016/02/01 13:27] lokes [Quick Lookup Display Order] |
powerschool:powerschool:startofyear [2023/09/21 10:43] (current) lokes [Attendance] |
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====== Start of Year ====== | ====== Start of Year ====== | ||
+ | |||
+ | Many tasks must be completed before the first day of school where others need to happen during the first few weeks/ | ||
+ | |||
+ | ====== State Data Fields ====== | ||
Many of the student fields are used to reflect the current school year and the status of the student. | Many of the student fields are used to reflect the current school year and the status of the student. | ||
- | Therefore, it is necessary to clear out the data values needed for the annual state reports before updating the values for the current school year.\\ | + | Therefore, it is necessary to clear out the state reporting |
**Warning: | **Warning: | ||
- | The **Home_room** fields need to be updated for the student' | + | ====== |
- | To review the list, locate the students with a value in the following state fields. | + | The **Home_room** fields need to be updated |
- | | + | |
- | * **/VA_GiftedReferralFlag#; | + | |
- | * **/VA_CareerPathwayCode#; | + | |
- | * **/ | + | |
- | * **/ | + | |
- | * **/ | + | |
- | * **/ | + | |
- | * **/ | + | |
- | * **/ | + | |
- | After the state fields have been cleared by the SIS Technician, update | + | The Home Room is used for the Library Software, the School Nutrition Software and for reports at the schools. |
====== Quick Lookup Display Order ====== | ====== Quick Lookup Display Order ====== | ||
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3(B,D,F) Photography\\ | 3(B,D,F) Photography\\ | ||
4(B,D,F) Spanish\\ | 4(B,D,F) Spanish\\ | ||
+ | |||
In this example, the Quick Lookup screen is sorting the classes by day, and not by period. To resolve this, change the sort order to Period then day: | In this example, the Quick Lookup screen is sorting the classes by day, and not by period. To resolve this, change the sort order to Period then day: | ||
- | Navigate to School > Preferences (under the Scheduling Heading - scroll all the way to the bottom of the screen) | + | * Navigate to **School > Preferences** (under the //Scheduling// Heading - scroll all the way to the bottom of the screen) |
- | Under Class Sorting, change the Day and Period Precedence to Period then Day. | + | |
- | Click the Submit button. | + | |
+ | |||
+ | ====== Summer Transfer Students ====== | ||
+ | |||
+ | Before the beginning of school starts, the SIS Technician must delete the "No Show" record of the in-district transfer students. | ||
+ | |||
+ | ====== Entry Codes ====== | ||
+ | |||
+ | Remember if a student hasn't attended any other school this fall, he/she should have an entry code beginning with E (original entry) to start out the school year. E119 works for every case, but you can use other codes that start with E. Run the following searches to find students who's entry code needs to be corrected. | ||
+ | |||
+ | **EntryCode !contain E** - Gives you a list of students that do not have an original entry code as of their first day of school. Correct this by going to the Transfer Info page of the student' | ||
+ | |||
+ | **EntryCode # E119** - Gives you a list of students that do not have E119 as their entry code as of their first day of school. | ||
+ | |||
+ | ====== Attendance ====== | ||
+ | |||
+ | Use the **[[powerschool: | ||
+ | |||
+ | From the start page, choose **System Reports** from the main menu. The Reports page appears. | ||
+ | On the //System// tab, click **Section Enrollment Audit**. | ||
+ | |||
+ | The Possible Conflicts for **Section Enrollment Audit** page displays any section enrollment errors. | ||
+ | It is important that all enrollment dates and class start dates are accurate. | ||
+ | |||
+ | **Students enrolled in school, but not in any classes.** | ||
+ | All students should have a class schedule. | ||
+ | |||
+ | **Students with course date misalignments with school enrollments.** | ||
+ | Once you verify the students school start date you will need to either adjust the entry date in the students Transfer Info page or the class start date(s) located in the students All Enrollments page to which ever one is accurate. | ||
+ | |||
+ | **Refresh Attendance Tracking Data** | ||
+ | This District-Level report is needed to run daily for the SRC Unexcused Absence totals displayed on each of the students' | ||
+ | |||
+ | ====== 10 Day Enrollment Reports ====== | ||
+ | |||
+ | Starting the first day of school, each "No Show" student must be identified to track when they begin school and how many students are still missing. Use the **[[powerschool: | ||
+ | |||
+ | ===== Option for tracking these students ===== | ||
+ | |||
+ | At the schools is to use the Registration Forms/ | ||
+ | |||
+ | Take the empty file/ | ||
+ | |||
+ | Continue to use this method for the 10 days of school to produce an accurate count of "No Show" students. | ||
+ | |||
+ | ====== Graduation Requirement Sets ====== | ||
+ | |||
+ | At the beginning of each year, each high school is responsible for updating the Graduation Requirement Sets for each type of diploma to include the current year's available courses. | ||
+ | |||
+ | ====== Parent Portal ====== | ||
+ | |||
+ | The Parent Portal will remain open year around. | ||
+ | |||
+ | 1. The Current Grade Display determines what grading terms parents can see in the Parent Portal. | ||
+ | |||
+ | 2. The PowerSchool Daily Bulletin can be used to provide information to parents as well as teachers and administrators about general school information including important events, fundraising activities, parent nights, grading terms, etc. It is locate at Start Page > Special Functions > Daily Bulletin Setup. | ||
+ | |||
+ | ====== Reporting Segments ====== | ||
+ | |||
+ | To update reporting segments navigate to Start Page > School Setup > Reporting Segments to adjust the start and end dates to reflect the first and last school day of each month. |