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powerschool:powerschool:transfers [2017/11/29 10:04] lokes |
powerschool:powerschool:transfers [2023/07/10 09:14] lokes |
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====== How to Transfer Students ====== | ====== How to Transfer Students ====== | ||
- | + | **Note:** //To correctly claim ADM for state funding, the Student Record Collection (SRC) report requires:// | |
- | **During the School Year**\\ | + | * //An additional line of enrollment per event when a student changes Grade Level Code, GED Program Code, Tuition Paid Code, Non-public student FTE, Intensive Support Services Code, Primary Disability Code, or Full Time Virtual Program code changes while still attending the same school district.// |
- | + | | |
- | Use these handouts as guidelines: | + | ===== During the School Year ===== |
+ | **For General Student Transfers, use these handouts as guidelines:**\\ | ||
* {{: | * {{: | ||
* {{: | * {{: | ||
+ | * {{: | ||
+ | * {{: | ||
- | * Use the latest enrollment record to transfer the student. **Example: //If they have a SASI record and a PowerSchool record. The PowerSchool record is the most recent enrollment.// | ||
* When a request is received for a student at your school to be transferred, | * When a request is received for a student at your school to be transferred, | ||
- | | + | |
- | * The exit date must be recorded as the day AFTER the last day of attendance in the classroom. | + | **For ALL Transfer Students,** |
- | * **Note:** //If the student transfers during a school break, the exit date will be the first day the school is reopened. This also includes weather-related closings.// | + | * The exit date must be recorded as the day AFTER the last day of attendance in the classroom. However; WCS students that are being transferred IN DISTRICT need to have a continuous enrollment across schools. The entry date of the new school then becomes the exit date for the previous school. All the attendance is recorded at the previous school before the transfer record request is received. |
+ | * **Note:** //If the student transfers during a school break, the exit date will be the first day the school is reopened. This also includes weather related closings.// | ||
* **Note:** //If the student is unable to attend the new school immediately, | * **Note:** //If the student is unable to attend the new school immediately, | ||
- | * **//Same School Transfer://** If the student is transferring classes within the same school, ensure the entry/exit dates are accurate as well. If the exit date is not considered carefully, all the grades and attendance records will be completely wiped out for the transferring student. **Example: | + | * **Same School Transfer:** If the student is transferring classes within the same school, ensure the entry/exit dates are accurate as well. If the exit date is not considered carefully, all the grades and attendance records will be completely wiped out for the transferring student. **Example: |
- | * **//Same School Transfer to show the Change in Grade level://** If the student is promoted/ | + | |
- | * **//No Show://** When **[[powerschool: | + | * **Same School Transfer to show the Change in Grade level:** If the student is promoted/demoted during the school year, select the option to '' |
- | * In addition to the above when no showing a student (using same withdraw date as the entry date) the entry code must be removed. | + | |
+ | * **No Show: | ||
+ | * In addition to the above when no showing a student (using same withdraw date as the entry date) the entry code must be removed. | ||
* To find inactive students without an exit code or comment please run the following searches throughout the year. | * To find inactive students without an exit code or comment please run the following searches throughout the year. | ||
* **/ | * **/ | ||
* **/ | * **/ | ||
- | * **//Seniors://** For transferring seniors that are not graduating, clear out the pre-recorded graduation | + | * **After 15 Day Drop:** If the student has already reached the 15 days of absence before the transfer, record |
- | **During the Summer before the EOY Process** | + | |
- | | + | |
- | | + | |
- | **During | + | |
- | * Wait until after August 1st so the EOY SRC has been completed and fully submitted | + | |
- | * Use the current date as the exit date. You cannot use the first day of school | + | **For Interchange & Residential Student |
+ | * Transfer from the home school | ||
+ | {{: | ||
- | **During the Summer after the EOY Process, and before the beginning of the year for OUT of DISTRICT Transfers | + | **For Bridge & GED Student Transfers, |
+ | Please be aware that beginning with the 2017-18 school year all Bridge and GED students will remain enrolled in the home school (within PowerSchool) in which they are counted in ADM membership. This will allow for more accurate data and an easier way for administrators to track their students' | ||
+ | |||
+ | * The student must receive a separate line of enrollment for the GED program. Use W201/R201 | ||
+ | * GED Coding is coordinated with the GED representative at the WCCTEC, such as: GED Program Code, Grad/Other Comp, Grad Plan, Diploma Type, Graduation Date, Entry & Exit Dates. | ||
+ | * The student is technically in the same school (home school) and not transferred to Bridge or GED. | ||
+ | * The student' | ||
+ | |||
+ | **MOP - R7VA / Stride & Virtual Virginia (a.k.a Virginia Virtual Academy) Students** | ||
+ | * R7VA students are recorded on the Special Programs page in PowerSchool by Dr. Williams | ||
+ | * A new line of enrollment needs to be added each time the student moves from in-classroom/ | ||
+ | * The virtual coding must also be adjusted for each line of enrollment. | ||
+ | * For coding MOP - R7VA / Stride students, see **[[.: | ||
+ | * For coding Virginia Virtual Academy students, see **[[.: | ||
+ | |||
+ | |||
+ | ===== During the Summer | ||
+ | **Before the EOY Process (May-July)** | ||
+ | * FOR IN DISTRICT TRANSFERS: Set up the transfer by simply changing the **Next School Indicator** to be the new school on the student' | ||
+ | * FOR OUT OF DISTRICT TRANSFERS: | ||
+ | * Wait to transfer the student until the EOY Process is complete | ||
+ | * Treat the student as a No Show in the fall and follow the steps below | ||
+ | |||
+ | **After the EOY Process, and before the beginning of the year for IN DISTRICT Transfers (late July-early Aug)** | ||
+ | * Wait until after the EOY SRC has been completed and fully submitted | ||
+ | * Transfer the student out via Functions | ||
+ | * Enter enter the Transfer Comment, Exit Date (use the current date), Exit Code and Submit the page. You cannot use the first day of school (which typically constitutes a "no show") because that will not remove them from scheduling rosters. | ||
+ | * Go to Transfer Info and remove the Entry Code and Submit the page. | ||
+ | * From Functions, select Transfer to Another School and move the student record to the new In-District school. | ||
+ | * The new school will then pick up the student and schedule for the fall. | ||
+ | |||
+ | **After | ||
* Transfer the student after the new school has requested the transfer and the official cum folder has been sent. | * Transfer the student after the new school has requested the transfer and the official cum folder has been sent. | ||
* The student will not be included in WCS enrollments for the fall. | * The student will not be included in WCS enrollments for the fall. | ||
- | **All other students that are suspected to have transferred but an official request has not been received** | + | **All other students that are suspected to have transferred, but an official request has not been received** |
* Register the student for the first day of new school year. | * Register the student for the first day of new school year. | ||
* The student will be included on the [[http:// | * The student will be included on the [[http:// | ||
- | * Use the 15 Day drop rule. | + | * Similar to the 15 Day drop rule, drop students who have yet to show up on the 10th day of school with a W970. |
- | * The student becomes a **[[powerschool: | + | * The student |
- | * If the student | + | * Always follow up on students for whom you've used a W970 exit code for. |
- | + | * If the student |