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powerschool:powerschool:transfers

How to Transfer Students

During the School Year

Use these handouts as guidelines:

  • When a request is received for a student at your school to be transferred, coordinate with the new school to transfer all the necessary records before working in PowerSchool.
  • If the transfer student is in APS/Interchange/Bridge work with the Special Services to transfer them to the original home school in PowerSchool before transferring them out to the new school.
  • The exit date must be recorded as the day AFTER the last day of attendance in the classroom.
  • Note: If the student transfers during a school break, the exit date will be the first day the school is reopened. This also includes weather related closings.
  • Note: If the student is unable to attend the new school immediately, the enrollment dates must still reflect the actual date of attendance, not the date of intended attendance. Remember to adjust the start dates for each of the student's classes. View/Edit the dates on the All Enrollments page.
  • Same School Transfer: If the student is transferring classes within the same school, ensure the entry/exit dates are accurate as well. If the exit date is not considered carefully, all the grades and attendance records will be completely wiped out for the transferring student.
  • Same School Transfer to show the Change in Grade level: If the student is promoted/demoted during the school year, select the option to Create a New Enrollment from the Functions page under Enrollments.
  • No Show: When No Show-ing a student in PowerSchool, as with all withdrawals, an exit code and exit comment (with the format of Abingdon HS, VA, etc) must be entered. All classes should be dropped and all attendance cleared before withdrawing students as well.
    • In addition to the above when no showing a student (using same withdraw date as the entry date) the entry code must be removed. I was able to remove the entry code on all of the 2015-16 no shows this morning so you shouldn't need to go back and correct any of those.
    • To find inactive students without an exit code or comment please run the following searches throughout the year.
      • /Enroll_Status = 2;EntryDate >= 8/10/2016;ExitCode =
      • /Enroll_Status = 2;EntryDate >= 8/10/2016;ExitComment =
  • Seniors: For transferring seniors that are not graduating, clear out the pre-recorded graduation date and other grad fields if the student is not an early graduate.

During the Summer before the EOY Process

  • Wait to transfer the student until the EOY Process is complete
  • Treat the student as a No Show in the fall and follow the steps below

During the Summer after the EOY Process, and before the beginning of the year for IN DISTRICT Transfers

  • Wait until after August 1st so the EOY SRC has been completed and fully submitted
  • Use the current date as the exit date. You cannot use the first day of school (which typically constitutes a "no show") because that will not remove them from scheduling rosters. The SIS Technicians will mass change the exit dates to 8/10/2015 once school starts.

During the Summer after the EOY Process, and before the beginning of the year for OUT of DISTRICT Transfers (Including Homeschool students)

  • Transfer the student after the new school has requested the transfer and the official cum folder has been sent.
  • The student will not be included in WCS enrollments for the fall.

All other students that are suspected to have transferred but an official request has not been received

  • Register the student for the first day of new school year.
  • The student will be included on the 10 Day Enrollment report that starts on the first day of school.
  • Use the 15 Day drop rule.
  • The student becomes a No Show after the 15 days have passed.
  • If the student attends school before the 15 days, adjust the start date to reflect the actual date.
powerschool/powerschool/transfers.txt · Last modified: 2017/08/07 11:40 by lokes