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powerschool:powerschool:transfers

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powerschool:powerschool:transfers [2022/03/29 15:09]
lokes 		powerschool:powerschool:transfers [2023/07/19 16:09] (current)
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   * {{:powerschool:powerschool:enrolling_students_during_the_school_year.docx|Enrolling New & Transfer Students}}\\   * {{:powerschool:powerschool:enrolling_students_during_the_school_year.docx|Enrolling New & Transfer Students}}\\
   * {{:powerschool:powerschool:withdrawing_students_during_the_school_year.docx|Withdrawing a Transfer Student}}\\   * {{:powerschool:powerschool:withdrawing_students_during_the_school_year.docx|Withdrawing a Transfer Student}}\\
 +  * {{:powerschool:powerschool:entry_codes.docx}}\\
 +  * {{:powerschool:powerschool:exit_codes.docx}}
  
-  * Use the latest enrollment record to transfer the student.  
-  * **Example: //If they have a SASI record and a PowerSchool record. The PowerSchool record is the most recent enrollment.//** 
   * When a request is received for a student at your school to be transferred, coordinate with the new school to transfer all the necessary records before working in PowerSchool.   * When a request is received for a student at your school to be transferred, coordinate with the new school to transfer all the necessary records before working in PowerSchool.
  
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   * **Same School Transfer:** If the student is transferring classes within the same school, ensure the entry/exit dates are accurate as well. If the exit date is not considered carefully, all the grades and attendance records will be completely wiped out for the transferring student. **Example:** //The Same School Transfer is used for students in Bridge. They are not transfered to APS currently.//\\   * **Same School Transfer:** If the student is transferring classes within the same school, ensure the entry/exit dates are accurate as well. If the exit date is not considered carefully, all the grades and attendance records will be completely wiped out for the transferring student. **Example:** //The Same School Transfer is used for students in Bridge. They are not transfered to APS currently.//\\
  
-  *  **Same School Transfer to show the Change in Grade level:** If the student is promoted/demoted during the school year, select the option to Create a New Enrollment from the Functions page under Enrollments.+  *  **Same School Transfer to show the Change in Grade level:** If the student is promoted/demoted during the school year, select the option to ''Create a New Enrollment'' from the Functions page under Enrollments.
  
   * **No Show:** The definition of a No Show student is one who enrolled at a school but never showed up and has no days of membership.  When **[[powerschool:powerschool:noshow|No Show]]**-ing a student in PowerSchool, as with all withdrawals, an exit code and exit comment (with the format of Abingdon HS, VA, etc) must be entered. All classes should be dropped and all attendance cleared before withdrawing students as well.     * **No Show:** The definition of a No Show student is one who enrolled at a school but never showed up and has no days of membership.  When **[[powerschool:powerschool:noshow|No Show]]**-ing a student in PowerSchool, as with all withdrawals, an exit code and exit comment (with the format of Abingdon HS, VA, etc) must be entered. All classes should be dropped and all attendance cleared before withdrawing students as well.  
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   * **After 15 Day Drop:** If the student has already reached the 15 days of absence before the transfer, record the exit date as the day after the official 15th absence. Record the exit code as W970 until a formal request is received from the transfer school and change the exit code to the appropriate one. If the student does not have an official transfer, a W880 code will be required.   * **After 15 Day Drop:** If the student has already reached the 15 days of absence before the transfer, record the exit date as the day after the official 15th absence. Record the exit code as W970 until a formal request is received from the transfer school and change the exit code to the appropriate one. If the student does not have an official transfer, a W880 code will be required.
  
-  * **Out of State:** For a student transferring to/from TN, remember to update the Responsible Div/School (Trans Info), Tuition Codes (State Page), and District Of Residence (Trans Info). Use W201 (exit code) and R201 (entry code). +  * **Out of State:** For a student transferring to/from TN, remember to update the Responsible Div/School (Trans Info), Tuition Codes (State Page), and District Of Residence (Trans Info). Use W115 (exit code) and R115 (entry code). For more details see **[[.:StateTransfers|Out of State Transfers]]**
-          * Make these changes on the Transfer Info page: +
-{{:powerschool:powerschool:movedtotn.png}} +
-          * Make these changes on the Edit Enrollment page: +
-{{:powerschool:powerschool:movedtotnresp.png}} +
- +
- +
-  * Please identify the students that might have moved from TN to VA (or VA to TN) but their codes still need to be corrected using these searches:\\ +
-  * **  * DistrictOfResidence=888;state=VA\\ +
-  * DistrictOfResidence=094;state=TN\\ +
-  * S_VA_STU_X.Tuition_Paid_Code=;state=TN\\ +
-  * S_VA_STU_X.Tuition_Paid_Code=10;state=VA\\ +
-  * S_VA_STU_X.Responsible_Division=888;state=VA\\ +
-  * S_VA_STU_X.Responsible_Division=094;state=TN** +
  
   * **Seniors:** For transferring seniors that are not graduating, clear out the pre-recorded graduation date and other grad fields if the student is not an early graduate.   * **Seniors:** For transferring seniors that are not graduating, clear out the pre-recorded graduation date and other grad fields if the student is not an early graduate.
    
 **For Interchange & Residential Student Transfers,** **For Interchange & Residential Student Transfers,**
-  * Transfer from the school to APS for Melissa Sluss to enroll in classes. Work together with Special Services.+  * Transfer from the home school to APS for Melissa Sluss to enroll in classes. Work together with Special Services.
 {{:powerschool:powerschool:transtointerchange.png}} {{:powerschool:powerschool:transtointerchange.png}}
  
 **For Bridge & GED Student Transfers,**\\ **For Bridge & GED Student Transfers,**\\
-Please be aware that beginning with the 2017-18 school year all bridge and GED students will remain enrolled in the school (within PowerSchool) in which they are counted in membership. This will allow for more accurate data and an easier way for administrators to track their students' progress. Jennifer will be working with the enrollment clerks and guidance counselors on how to update these students' schedules when necessary.+Please be aware that beginning with the 2017-18 school year all Bridge and GED students will remain enrolled in the home school (within PowerSchool) in which they are counted in ADM membership. This will allow for more accurate data and an easier way for administrators to track their students' progress. 
 + 
 +  * The student must receive a separate line of enrollment for the GED program. Use W201/R201 
 +  * GED Coding is coordinated with the GED representative at the WCCTEC, such as: GED Program Code, Grad/Other Comp, Grad Plan, Diploma Type, Graduation Date, Entry & Exit Dates. 
 +  * The student is technically in the same school (home school) and not transferred to Bridge or GED. 
 +  * The student's classes are dropped and the coordinator works with the original school to schedule the student into the Bridge or GED classes.
  
-  * The student is technically in the same school (home school) and not transferred to Bridge. +**MOP - R7VA / Stride & Virtual Virginia (a.k.a Virginia Virtual Academy) Students** 
-  * The student's classes are dropped and the coordinator works with the original school to schedule the student into the Bridge classes. +  * R7VA students are recorded on the Special Programs page in PowerSchool by Dr. Williams 
-  * In the past, the attendance code "BRG" was used to show Bridge enrollment on the Attendance page.+  * A new line of enrollment needs to be added each time the student moves from in-classroom/virtual learning 
 +  * The virtual coding must also be adjusted for each line of enrollment.  
 +        * For coding MOP - R7VA / Stride students, see **[[.:r7va|How to Handle the R7VA / Stride Students]]** 
 +        * For coding Virginia Virtual Academy students, see **[[.:vavirtual|How to Handle the Virtual Virginia Students]]**
  
  
 ===== During the Summer ===== ===== During the Summer =====
 **Before the EOY Process (May-July)** **Before the EOY Process (May-July)**
-  * Wait to transfer the student until the EOY Process is complete +  * FOR IN DISTRICT TRANSFERS: Set up the transfer by simply changing the **Next School Indicator** to be the new school on the student's //Schedule Setup// page 
-  * Treat the student as a No Show in the fall and follow the steps below+  * FOR OUT OF DISTRICT TRANSFERS:  
 +       * Wait to transfer the student until the EOY Process is complete 
 +       * Treat the student as a No Show in the fall and follow the steps below
  
 **After the EOY Process, and before the beginning of the year for IN DISTRICT Transfers (late July-early Aug)** **After the EOY Process, and before the beginning of the year for IN DISTRICT Transfers (late July-early Aug)**
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 **After the EOY Process (normally performed first week of July), and before the beginning of the year for OUT of DISTRICT Transfers** **After the EOY Process (normally performed first week of July), and before the beginning of the year for OUT of DISTRICT Transfers**
   * Transfer the student after the new school has requested the transfer and the official cum folder has been sent.   * Transfer the student after the new school has requested the transfer and the official cum folder has been sent.
 +  * Use the date the request was completed as the Exit Date for the current enrollment.
   * The student will not be included in WCS enrollments for the fall.   * The student will not be included in WCS enrollments for the fall.
  
powerschool/powerschool/transfers.1648580973.txt.gz · Last modified: 2022/03/29 15:09 by lokes

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