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powerschool:powerschool:transfers [2022/03/29 15:11] lokes |
powerschool:powerschool:transfers [2024/09/06 08:47] (current) jrhea [During the School Year] |
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* {{: | * {{: | ||
* {{: | * {{: | ||
+ | * {{: | ||
+ | * {{: | ||
- | * Use the latest enrollment record to transfer the student. | ||
- | * **Example: //If they have a SASI record and a PowerSchool record. The PowerSchool record is the most recent enrollment.// | ||
* When a request is received for a student at your school to be transferred, | * When a request is received for a student at your school to be transferred, | ||
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* **Same School Transfer:** If the student is transferring classes within the same school, ensure the entry/exit dates are accurate as well. If the exit date is not considered carefully, all the grades and attendance records will be completely wiped out for the transferring student. **Example: | * **Same School Transfer:** If the student is transferring classes within the same school, ensure the entry/exit dates are accurate as well. If the exit date is not considered carefully, all the grades and attendance records will be completely wiped out for the transferring student. **Example: | ||
- | * **Same School Transfer to show the Change in Grade level:** If the student is promoted/ | + | * **Same School Transfer to show the Change in Grade level:** If the student is promoted/ |
* **No Show:** The definition of a No Show student is one who enrolled at a school but never showed up and has no days of membership. | * **No Show:** The definition of a No Show student is one who enrolled at a school but never showed up and has no days of membership. | ||
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* **After 15 Day Drop:** If the student has already reached the 15 days of absence before the transfer, record the exit date as the day after the official 15th absence. Record the exit code as W970 until a formal request is received from the transfer school and change the exit code to the appropriate one. If the student does not have an official transfer, a W880 code will be required. | * **After 15 Day Drop:** If the student has already reached the 15 days of absence before the transfer, record the exit date as the day after the official 15th absence. Record the exit code as W970 until a formal request is received from the transfer school and change the exit code to the appropriate one. If the student does not have an official transfer, a W880 code will be required. | ||
- | * **Out of State:** For a student transferring to/from TN, remember to update the Responsible Div/School (Trans Info), Tuition Codes (State Page), and District Of Residence (Trans Info). Use W115 (exit code) and R115 (entry code). | + | * **Out of State:** For a student transferring to/from TN, remember to update the Responsible Div/School (Trans Info), Tuition Codes (State Page), and District Of Residence (Trans Info). Use W115 (exit code) and R115 (entry code). |
- | | + | |
- | {{: | + | |
- | | + | |
- | {{: | + | |
+ | * **Seniors: | ||
- | | + | **For Interchange Students: |
- | * ** * DistrictOfResidence=888; | + | * Beginning with the 2023-24 school year all enrollment records for students |
- | * DistrictOfResidence=094; | + | |
- | | + | **For Residential Student Transfers:** |
- | | + | * Transfer from the home school to APS for Special Services to enroll in classes. Please work together with Special Services to make sure the student records are accurate. |
- | | + | |
- | * S_VA_STU_X.Responsible_Division=094; | + | |
+ | **For Bridge & GED Student Transfers: | ||
+ | Please be aware that beginning with the 2017-18 school year all Bridge and GED students will remain enrolled in the home school (within PowerSchool) in which they are counted in ADM membership. This will allow for more accurate data and an easier way for administrators to track their students' | ||
- | * **Seniors: | + | * The student must receive a separate line of enrollment for the GED program. Use W099/R099 |
- | + | * GED Coding is coordinated with the GED representative at the WCCTEC, such as: GED Program Code, Grad/Other Comp, Grad Plan, Diploma Type, Graduation Date, Entry & Exit Dates. | |
- | **For Interchange & Residential Student Transfers,** | + | * The student is technically in the same school |
- | * Transfer from the school to APS for Melissa Sluss to enroll in classes. Work together with Special Services. | + | * The student' |
- | {{: | + | * Attendance is recorded at each individual |
- | + | * Attendance is recorded at WCCTEC as meeting attendance but the Home School must move that to Daily Attendance manually | |
- | **For Bridge | + | * The Truancy letters and SRC Unexcused Absence Codes are recorded by the Home School. |
- | Please be aware that beginning with the 2017-18 | + | |
- | | + | **MOP - R7VA / Stride & Virtual Virginia |
- | * The student' | + | * R7VA students |
- | * In the past, the attendance code " | + | * A new line of enrollment needs to be added each time the student |
+ | * The virtual coding must also be adjusted for each line of enrollment. | ||
+ | * For coding MOP - R7VA / Stride students, see **[[.: | ||
+ | * For coding Virginia Virtual Academy students, see **[[.: | ||
===== During the Summer ===== | ===== During the Summer ===== | ||
**Before the EOY Process (May-July)** | **Before the EOY Process (May-July)** | ||
- | * Wait to transfer the student until the EOY Process is complete | + | |
- | * Treat the student as a No Show in the fall and follow the steps below | + | * FOR OUT OF DISTRICT TRANSFERS: |
+ | * Wait to transfer the student until the EOY Process is complete | ||
+ | | ||
**After the EOY Process, and before the beginning of the year for IN DISTRICT Transfers (late July-early Aug)** | **After the EOY Process, and before the beginning of the year for IN DISTRICT Transfers (late July-early Aug)** | ||
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**After the EOY Process (normally performed first week of July), and before the beginning of the year for OUT of DISTRICT Transfers** | **After the EOY Process (normally performed first week of July), and before the beginning of the year for OUT of DISTRICT Transfers** | ||
* Transfer the student after the new school has requested the transfer and the official cum folder has been sent. | * Transfer the student after the new school has requested the transfer and the official cum folder has been sent. | ||
+ | * Use the date the request was completed as the Exit Date for the current enrollment. | ||
* The student will not be included in WCS enrollments for the fall. | * The student will not be included in WCS enrollments for the fall. | ||
+ | * Foreign Exchange Students in 11th grade are promoted to the 12th grade in the fall and treated as a No Show with the coding explained in this wiki page http:// | ||
**All other students that are suspected to have transferred, | **All other students that are suspected to have transferred, |