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powerschool:powerschool:ytd_attendance [2019/05/07 14:24] lokes [Quick Export for Attendance Totals] |
powerschool:powerschool:ytd_attendance [2024/05/29 14:05] lokes |
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====== YTD Attendance ====== | ====== YTD Attendance ====== | ||
+ | Two methods for tallying up the Absences, Tardies, and Early Dismissals for a set of students are explained below. | ||
+ | NOTE: To select a set of students specific to one teacher, navigate to the Teacher Schedule and click __Make all students listed above the current selection | ||
+ | __ | ||
+ | |||
+ | Select a set of students, then use the Print Report option to run the **YTD Attendance Status** report. | ||
{{: | {{: | ||
+ | The report can be run so the results are ordered alphabetically, | ||
{{: | {{: | ||
+ | The unexcused UTD and UDS are listed to avoid a situation where a student is chronically late, but never absent for the entire day. | ||
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' | ' | ||
+ | To create a list of students with Zero (0) Absences, no unexcused Tardies nor unexcused Early Dismissals, and 8 or more Excused Tardies and/or Excused Early Dismissals: | ||
- Select the students, All, by Grade, or by Teacher | - Select the students, All, by Grade, or by Teacher | ||
- Select Quick Export for the selected students | - Select Quick Export for the selected students | ||
- | - Export using these fields: | + | - Export using the fields |
- | student_number | + | |
- | lastfirst | + | |
- | grade_level | + | |
- | Home_Room | + | |
- | ^(daily.att.count;; | + | |
- | ^(daily.att.count;; | + | |
- | ^(daily.att.count;; | + | |
- | ^(daily.att.count;; | + | |
- | ^(daily.att.count;; | + | |
- Take the results text file and save it to the Desktop | - Take the results text file and save it to the Desktop | ||
- Open MS Excel | - Open MS Excel | ||
- Import the results text file into MS Excel | - Import the results text file into MS Excel | ||
- Change the column headings to reflect the exported data "Abs / TDY / UTD / DSM / UDS" | - Change the column headings to reflect the exported data "Abs / TDY / UTD / DSM / UDS" | ||
- | For the first list: | ||
- Filter on the Abs column = 0 | - Filter on the Abs column = 0 | ||
- Filter on UTD = 0 and UDS = 0 | - Filter on UTD = 0 and UDS = 0 | ||
- Confirm the Combination of TDY and DMS totals less than or equal to 8 | - Confirm the Combination of TDY and DMS totals less than or equal to 8 | ||
- | For the second | + | |
+ | To create a list of students with 3 or less Absences, no unexcused Tardies nor unexcused Early Dismissals, and 8 or more Excused Tardies and/or Excused Early Dismissals: | ||
+ | - Select the students, All, by Grade, or by Teacher | ||
+ | - Select Quick Export for the selected students | ||
+ | - Export using the fields listed above | ||
+ | - Take the results text file and save it to the Desktop | ||
+ | - Open MS Excel | ||
+ | - Import the results text file into MS Excel | ||
+ | - Change the column headings to reflect the exported data "Abs / TDY / UTD / DSM / UDS" | ||
- Filter on the Abs column to show 0, 1, 2, 3 values | - Filter on the Abs column to show 0, 1, 2, 3 values | ||
- Filter on UTD = 0 and UDS = 0 | - Filter on UTD = 0 and UDS = 0 | ||
- | - Confirm the Combination of TDY and DMS totals less than or equal to 8 | + | - Confirm the Combination of TDY and DMS totals less than or equal to 8 |