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powerschool:powerschool:graduates:earlygraduates

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powerschool:powerschool:graduates:earlygraduates [2016/10/11 12:19]
lokes 		powerschool:powerschool:graduates:earlygraduates [2017/07/11 09:29]
lokes [How to find the early graduates]
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 ====== Early Graduates ====== ====== Early Graduates ======
 +
  
 An early graduate might be an underclassman who has graduated early, or a senior who graduated earlier in the school year (due to obtaining their GED or meeting all graduation requirments). An early graduate might be an underclassman who has graduated early, or a senior who graduated earlier in the school year (due to obtaining their GED or meeting all graduation requirments).
  
-====== When to transfer the student ======+==== When to transfer the student ====
 The student should be transferred out if they have met all requirements and are no longer taking any classes. The SIS Technician will manually graduate them in PowerSchool, by setting the grade_level to 99 and moving them to the graduate school after the End-of-Year processes. Because of the manual process, the **Scheduling Setup** page is not necessary for these students. The student should be transferred out if they have met all requirements and are no longer taking any classes. The SIS Technician will manually graduate them in PowerSchool, by setting the grade_level to 99 and moving them to the graduate school after the End-of-Year processes. Because of the manual process, the **Scheduling Setup** page is not necessary for these students.
  
-====== How to find the early graduates ======+==== How to find the early graduates ====
 To find the early graduates during the school year, search on\\ To find the early graduates during the school year, search on\\
- **/entrydate>=8/10/15;exitcode#;VA_Grad_date#**\\+ **/entrydate>=8/10/15;exitcode#;S_VA_STU_X.Graduation_Date#**\\
 or\\ or\\
- **/VA_Grad_Date#;grade_level#99**\\+ **/S_VA_STU_X.Graduation_Date#;grade_level#99**\\
 or\\ or\\
 **/ExitCode contains W7;ExitDate >= 8/10/2015;ExitDate < 5/21/16** **/ExitCode contains W7;ExitDate >= 8/10/2015;ExitDate < 5/21/16**
  
-====== How to process an early graduate ======+==== How to process an early graduate ====
   * Manually insert the graduation date, and add the other graduation codes   * Manually insert the graduation date, and add the other graduation codes
   * Store the grades so they will be included on the final transcript    * Store the grades so they will be included on the final transcript 
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   * Ensure the responsible division/school is set to the Homeschool (especially in cases such as Bridge)   * Ensure the responsible division/school is set to the Homeschool (especially in cases such as Bridge)
   * Keep the serving division/school set to the current enrollment location   * Keep the serving division/school set to the current enrollment location
-  * Transfer the student out as a temporary holding bin until they are manually moved to the Graduated School+  * Transfer the student out as a temporary holding bin until they are manually moved to the Graduated School by the SIS Specialist
   * Use the day after graduation as the exit date for the transfer   * Use the day after graduation as the exit date for the transfer
  
-====== How to handle underclassmen graduates ======+==== How to handle underclassmen graduates ====
 Use this search to find the early graduates that are not marked as 12th graders:\\ Use this search to find the early graduates that are not marked as 12th graders:\\
 **/ExitCode contains W7;grade_level#12;schoolId#1;ExitDate >= 8/10/2015;ExitDate < 5/21/16** **/ExitCode contains W7;grade_level#12;schoolId#1;ExitDate >= 8/10/2015;ExitDate < 5/21/16**
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 If the students' grade levels are not updated before the end of the school year, they will be missed on the SRC state reports, not moved to the Graduated School during the EOY Process and not included when running the transcripts for the graduating class. If the students' grade levels are not updated before the end of the school year, they will be missed on the SRC state reports, not moved to the Graduated School during the EOY Process and not included when running the transcripts for the graduating class.
  
-====== How to store the grades ======+==== How to store the grades ====
 Please remember that grades are not stored for inactive students. With that being said, if a student graduated and was withdrawn before the end of the school year their grades would not have been recorded in Historical Grades.  This includes early graduates from each high school, alternative placement students, and GED students (who may have been enrolled in another class such as Economics and Personal Finance or Carpentry). Please remember that grades are not stored for inactive students. With that being said, if a student graduated and was withdrawn before the end of the school year their grades would not have been recorded in Historical Grades.  This includes early graduates from each high school, alternative placement students, and GED students (who may have been enrolled in another class such as Economics and Personal Finance or Carpentry).
  
 If you find that a graduated student's grades for a class (other than the GED course) aren't showing in Historical Grades you will need to manually add them. For early grads from your school, please coordinate with your teachers.  For GED/Alternative Placement graduates who have already been withdrawn and transferred back to your school please coordinate with the APS counselor and/or the CTE teachers. If you find that a graduated student's grades for a class (other than the GED course) aren't showing in Historical Grades you will need to manually add them. For early grads from your school, please coordinate with your teachers.  For GED/Alternative Placement graduates who have already been withdrawn and transferred back to your school please coordinate with the APS counselor and/or the CTE teachers.
powerschool/powerschool/graduates/earlygraduates.txt · Last modified: 2022/09/29 09:35 by jrhea

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