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powerschool:powerschool:homeroom [2015/07/22 11:22]
lokes
powerschool:powerschool:homeroom [2017/07/13 08:11]
jrhea
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-====== Homeroom Field Import ​======+====== Homeroom Field ======
  
-Contact Jennifer Rhea or Lisa Okes as you are preparing ​for the upcoming ​school year. All of last year's homeroom teachers can be cleared out of the Homeroom field in the Modify Info Page in a single operation. Once it's cleared out, there are three options for updating the homeroom teachers'​ names.+Please update the student Home Room field (found on the Modify Info page) for the next school year before printing any of the registration reports (including schedules)If this isn't done, last year's homeroom teachers will be displayed on the reports. 
 + 
 +Ask the SIS Technician to populate the field in mass or just clear them out for now. 
 + 
 +Also, ensure the teachers'​ names are standardized when manually entering them on the Modify Info page. Some students may have "​Warner,​ Griffith"​ for the Home_Room field, and some may have "​Warner,​ Griffith A.". That causes the other programs interfacing with PowerSchool consider them to be different homerooms. ​  
 + 
 +Use the **List Students** function to get a list of students and their Home Room teacher (field name = home_room) to find those that need to be corrected. 
 + 
 +====== Clearing out the Homeroom Field ====== 
 + 
 +All of last year's homeroom teachers can be cleared out of the Homeroom field in the Modify Info Page in a single operation. ​ To have this done contact Jennifer Rhea or Lisa Okes as you are preparing for the upcoming school year.  
 + 
 +====== Updating the Homeroom Field ====== 
 + 
 +Once it's cleared out, there are three options for updating the homeroom teachers'​ names in the Homeroom Field.
  
 **Option 1:** Manually enter the homeroom teacher for each student on the Modify Info page. (Probably not the best!) **Option 1:** Manually enter the homeroom teacher for each student on the Modify Info page. (Probably not the best!)
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 **Option 3:**  If you have not scheduled your students and you want the homeroom field updated, please follow these instructions to prepare a MS Excel spreadsheet for Lisa or Jennifer to import. Of course, only request this for the students that have not manually been updated. **Option 3:**  If you have not scheduled your students and you want the homeroom field updated, please follow these instructions to prepare a MS Excel spreadsheet for Lisa or Jennifer to import. Of course, only request this for the students that have not manually been updated.
  
-  ​On the Start page, select **All** (as a grade option) +  ​On the Start page, select **All** (as a grade option) 
-  ​From the Group Functions menu, choose **Quick Export** +  ​From the Group Functions menu, choose **Quick Export** 
-  ​In the Field window, include: +  ​In the Field window, include: 
-               student_number +           ​* student_number 
-               lastfirst +           ​* lastfirst 
-               grade_level +           ​* grade_level 
-               home_room  +           ​* home_room  
-  ​- Sort by grade_level +  ​Click **Submit** and either open or save in Microsoft Excel 
-  - Click **Submit** and either open or save in Microsoft Excel+ 
 +Within the MS Excel Spreadsheet,​ enter the teacher names in the home_room column for each student (see example below).
  
-Within the MS Excel Spreadsheet: +**Note:** It is extremely important that the teachers' ​names are standardized when entering them in the Home Room field on the Modify Info page.  Some students may have "​Warner,​ Griffith" ​for the Home_Room field, and some may have "​Warner,​ Griffith A."​. ​ That makes other programs that use PowerSchool data consider them to be different homerooms. //​Copy/​paste to save time. MS Excel also has a memory feature that will allow you to type the first letter or two of a word and it will recall a previous entry so all you need to do is hit enter.//
-  - Enter the teacher ​names in the home_room column ​for each student (see example below). +
-    **Note:​** ​//​Copy/​paste to save time. MS Excel also has a memory feature that will allow you to type the first letter or two of a word and it will recall a previous entry so all you need to do is hit enter.//+
    
-    ​{{:​powerschool:​powerschool:​homeroom_spreadsheet.png}}+{{:​powerschool:​powerschool:​homeroom_spreadsheet.png}}
  
  
 Once you've finished the list, save the file as an Excel (.xls) file and email it to Jennifer or Lisa.  ​ Once you've finished the list, save the file as an Excel (.xls) file and email it to Jennifer or Lisa.  ​
powerschool/powerschool/homeroom.txt · Last modified: 2017/09/21 14:25 by jrhea