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powerschool:powerschool:missinggrades [2024/04/05 12:58] jrhea |
powerschool:powerschool:missinggrades [2024/05/07 13:04] lokes |
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Missing grades (blank grades) and incomplete grades play an integral part in Academic Records for the student. | Missing grades (blank grades) and incomplete grades play an integral part in Academic Records for the student. | ||
- | **For report cards**, a blank grade will show as a space on the report card and a grade if INC will show for incomplete grades if the teacher manually entered it in the gradebook before grades were stored. | + | - Run the Stored Grades - Missing / Blank Grades for the term from PSCB Custom Reports to review missing grades and correct if applicable. |
- | **For honor roll calculations**, | + | - If changes need to be made or grades are missing, they will need to be manually added/ |
- | **For transcripts**, | + | - Leave the blank grades for R7VA, VHCC, LHGS, etc. for ease of entering later (normally doesn' |
+ | - After updating all the appropriate blank or missing grades, request to have the remaining blank grades deleted en masse through the backend of the database by the SIS Specialist for your school. | ||
+ | - Remind teachers that they need to send you a Grade Change Form if they change a student' | ||
+ | - If grades need to be stored for students who were withdrawn from class prior to the end date they will need to be manually entered as well. | ||
+ | - If a student transferred to your school from another school within Washington County before grades were stored at their previous school please communicate with that school in order to obtain the students grades and manually enter them into PowerSchool (with the appropriate school name. | ||
+ | - When manually entering/ | ||
+ | * Grade | ||
+ | * GPA points | ||
+ | * Percent (not required but helpful) | ||
+ | * Earned Credit Hours (only in the F1 column if the course is credit bearing) | ||
+ | * Potential Creding Hours (only in the F1 column if the course is credit bearing) | ||
+ | * Credit Type (i.e. for 2023-24 enter 2023) | ||
+ | |||
+ | **For report cards**, a blank grade will show as a space on the report card and a grade if INC will show for incomplete grades if the teacher manually entered it in the gradebook before grades were stored.\\ | ||
+ | **For honor roll calculations**, | ||
+ | **For transcripts**, | ||
Use the **Stored Grades-Missing/ | Use the **Stored Grades-Missing/ | ||
- | Note: If a student has an incomplete (INC) at the end of a school year, it should be updated before the start of the new school year. If the student doesn' | + | Note: If a student has an incomplete (INC) at the end of a school year, it should be updated before the start of the new school year. If the student doesn' |
Use the **Stored Grades-Search** report in PSCB Custom Reports > Grading to locate the incomplete grades (INC). | Use the **Stored Grades-Search** report in PSCB Custom Reports > Grading to locate the incomplete grades (INC). | ||
{{: | {{: | ||
+ | |||
+ | Additional Information! | ||
+ | |||
+ | In addition to running the **Stored Grades-Missing/ | ||
+ | * Select the appropriate Store Code | ||
+ | * Select INC as the grade to search for | ||
+ | **Note:** Both of these only look at current year grades.\\ | ||
+ | **Note:** The teacher must also fill out a **Grade Change Request form** in the case that they update an INC grade in their gradebook. | ||
+ | |||
+ | A student shouldn' | ||
+ | |||
+ | |||
+ | -------------------------------------------------------- | ||
+ | |||
+ | Reminder: GPA issue when manually updating a blank grade | ||
+ | 1 message | ||
+ | Jennifer Rhea < | ||
+ | To: " | ||
+ | Cc: Lisa Okes < | ||
+ | High and middle school counselors: | ||
+ | |||
+ | Now that we're nearing the end of the school year please take this reminder into consideration while preparing for final grades and transcripts. | ||
+ | ------------------------------------------------------------------------------------------------------------- | ||
+ | |||
+ | |||
+ | In an email jrhea sent on 5/7/24: | ||
+ | |||
+ | It has been brought to my attention that the GPA Calculations are set to be excluded for some credit bearing (F1) final grades in Historical Grades. | ||
+ | |||
+ | Grade | ||
+ | GPA points | ||
+ | Percent | ||
+ | Earned credit hours | ||
+ | GPA Calculations to Include | ||
+ | |||
+ | Note that once you update all of these fields GPA's will need to be recalculated. | ||
+ | |||
+ | This is not typically an issue because final grades usually aren't blank in the teachers' | ||
+ | |||
+ | Also, keep in mind that when you manually enter grades, whether current school or previous school grades for transfer students, you must include the 4 digit Credit Type (i.e., for school year 2023-24 you should enter 2023). | ||
+ | Thanks, | ||
+ | Jennifer | ||
+ |