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--- powerschool:powerschool:missinggrades [2024/04/05 13:44]
lokes
+++ powerschool:powerschool:missinggrades [2024/05/07 13:04] (current)
lokes
@@ Line 18: / Line 18: @@
   * Credit Type (i.e. for 2023-24 enter 2023)
-**For report cards**, a blank grade will show as a space on the report card and a grade if INC will show for incomplete grades if the teacher manually entered it in the gradebook before grades were stored.
+**For report cards**, a blank grade will show as a space on the report card and a grade if INC will show for incomplete grades if the teacher manually entered it in the gradebook before grades were stored.\\
-**For honor roll calculations**, a blank grade or a grade of INC will reflect a grade of zero (0) in the average and disqualify the student from the Honor Roll.
+**For honor roll calculations**, a blank grade or a grade of INC will reflect a grade of zero (0) in the average and disqualify the student from the Honor Roll.\\
-**For transcripts**, only the final grades are displayed on the official transcript. An F1 grade in Historical Grades are calculated as an average from the term grades. If a term grade is a missing grade, the average will be significantly lower with the zero (0) averaged into the calculation.
+**For transcripts**, only the final grades are displayed on the official transcript. An F1 grade in Historical Grades are calculated as an average from the term grades. If a term grade is a missing grade, the average will be significantly lower with the zero (0) averaged into the calculation.\\
 Use the **Stored Grades-Missing/Blank Grades** report in PSCB Custom Reports > Grading to find missing grades.
-Note: If a student has an incomplete (INC) at the end of a school year, it should be updated before the start of the new school year.  If the student doesn't complete the class assignments, the grade should be considered a zero(0) and averaged into the grade for the class.
+Note: If a student has an incomplete (INC) at the end of a school year, it should be updated before the start of the new school year. If the student doesn't complete a class assignment, the grade should be considered a zero(0) and averaged into the grade for the class.
 Use the **Stored Grades-Search** report in PSCB Custom Reports > Grading to locate the incomplete grades (INC).
@@ Line 30: / Line 30: @@
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-Additional Information!  If a teacher actually selected INC as a term grade in their gradebook it would have been stored as such in Historical Grades.  This too will hinder a student from being on the honor roll when it's calculated in PS.  It will also show up on report cards and transcripts as INC.
+Additional Information!  If a teacher actually selected INC as a term grade in their gradebook, it will also need to be stored as such in Historical Grades. This will hinder a student from being on the Honor Roll when it is calculated in PowerSchool. It will also show up on report cards and transcripts as INC if corrected in Historical Grades.
-So, in addition to running the Stored Grades-Missing/Blank Grades report in PowerSchool to find missing grades in Historical Grades, you can also run the Stored Grades-Search report to find Historical Grades listed as INC.  You will need to select the Store Code and INC as the grade to search for.  Note that both of these only look at current year grades.  Note that the teacher must also fill out a Grade Change form in the case that they update an INC grade in their gradebook.  To my understanding, a student shouldn't have an INC as a final grade for a previous year once a new school year begins so it would be best to address these as early as possible.  In situations where the student has been given more time to complete grades be sure to note that it needs to be updated at the beginning of the new school year.  Decisions regarding this should be made at the school level.
+In addition to running the **Stored Grades-Missing/Blank Grades** report in PowerSchool to find missing grades in Historical Grades, you can also run the **Stored Grades-Search** report to find Historical Grades listed as INC.
+  * Select the appropriate Store Code
+  * Select INC as the grade to search for
+**Note:** Both of these only look at current year grades.\\
+**Note:** The teacher must also fill out a **Grade Change Request form** in the case that they update an INC grade in their gradebook.
+A student shouldn't have an INC as a final grade for a previous year once a new school year begins, so it would be best to address these as early as possible. In situations where the student has been given more time to complete grades, be sure to note that it needs to be updated at the beginning of the new school year. Exceptions regarding this procedure should be made at the school level.
+--------------------------------------------------------
+Reminder: GPA issue when manually updating a blank grade
+message
+Jennifer Rhea <jrhea@wcs.k12.va.us>	Tue, May 7, 2024 at 12:54 PM
+To: "Kristy M. Noe" <knoe@wcs.k12.va.us>, Susan Davidson King <susan@wcs.k12.va.us>, "Gross, Trina" <trinag@wcs.k12.va.us>, Diana Smith <dsmith@wcs.k12.va.us>, Catherine Baker <cbaker@wcs.k12.va.us>, Julie Matlock <jumatlock@wcs.k12.va.us>, Chelsea Campbell <ccampbell@wcs.k12.va.us>, Hannah Lowe <hlowe@wcs.k12.va.us>, "Garrett C. Amburgey" <gamburgey@wcs.k12.va.us>, "Susan M. Sullivan" <smsullivan@wcs.k12.va.us>, Tonya Buffalow <tbuffalow@wcs.k12.va.us>, Kimberly Holmes <knholmes@wcs.k12.va.us>
+Cc: Lisa Okes <lokes@wcs.k12.va.us>
+High and middle school counselors:
+Now that we're nearing the end of the school year please take this reminder into consideration while preparing for final grades and transcripts.
+-------------------------------------------------------------------------------------------------------------
+In an email jrhea sent on 5/7/24:
+It has been brought to my attention that the GPA Calculations are set to be excluded for some credit bearing (F1) final grades in Historical Grades.  In researching this, I found that the store grades process automatically changes it to be excluded when the grade stored is BLANK. If manually updating blank grades in Historical Grades, all applicable fields below must be updated.
+Grade
+GPA points
+Percent
+Earned credit hours
+GPA Calculations to Include
+Note that once you update all of these fields GPA's will need to be recalculated.
+This is not typically an issue because final grades usually aren't blank in the teachers' gradebooks.  However, R7VA student grades aren't entered in teacher gradebooks because the teachers aren't WCS employees.  With this being the case, when storing grades for the schools the blank grades get stored as such causing the other fields to be blank as well.  If you need assistance double checking your students let us know.  We will be glad to help.
+Also, keep in mind that when you manually enter grades, whether current school or previous school grades for transfer students, you must include the 4 digit Credit Type (i.e., for school year 2023-24 you should enter 2023).  I went ahead and corrected these for you according to the terms listed for the historical grade.
+Thanks,
+Jennifer

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