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--- powerschool:powerschool:pre_eoyprocess [2023/06/19 09:32]
lokes
+++ powerschool:powerschool:pre_eoyprocess [2023/06/22 08:20] (current)
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@@ Line 1: / Line 1: @@
 Jennifer Rhea
 Jun 1, 2023, 2:51 PM
-to principals, Kristy, Susan, Trina, Traci, Cassidy, Catherine, Garrett, Susan, Tonya, Kimberly, Sonya, Leslie, Brittney, Heather, Laura, Tracey, Rebecca, Kellie, Tricha, Shawnee, April, Patricia, Liz, Cynthia, me, Jeffery, Scott, Mary, Karen, Jennifer
+to principals, etc.
 PRINCIPALS, please make sure your GUIDANCE COUNSELORS, AND ENROLLMENT CLERKS, see this before Thursday, June 29, 2023.  With the employee turnovers throughout the year I may miss someone.
@@ Line 28: / Line 28: @@
 Jennifer Rhea, SIS Specialist
 Washington County Schools
+---------------------
+After completing the Schedule Setup page in preparation for the EOY process, please follow the directions below to cross check students' Next Grade setup to the Retained field.  Several student records were found to be marked Retained on the State/Province- VA page, even though they are marked to be promoted on the Schedule Setup page.  The EOY Process goes by the later setting and will automatically promote them to the next grade level, even though their Retained field is flagged as Yes (indicated by an internal code of 1).
+To check these, follow these directions:
+Copy/paste this search in PS to find active students currently marked to be held back on their State/Province - VA page:  S_VA_STU_X.Retention_TF=1
+Go to the List Students function and enter the following verbatim and click on Submit.
+image.png
+Once you have the list of students, sort by Grade to find records like the examples below that have an X next to them.
+image.png
+Determine if the Retained flag is an old one and just needs to be removed or if the student really is being retained in the fall school year.
+If the student should not be retained go to the State/Province - VA page and change the Retained flag to NO.
+If the student should be retained, follow these WIKI instructions on how to retain students.  [[powerschool:powerschool:retained|How to Retain Students]]
+If the student is a senior and will be returning next year (for whatever reason) click the link at the bottom of that WIKI page for detailed instructions for retaining seniors. [[http://wiki.wcs.k12.va.us/powerschool/powerschool/graduates/returningseniors]]

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