Graduates

Each time a student graduates, the Graduate Codes need to be recorded in PowerSchool. Ensure the grade level is set to 12 on the current enrollment to include the student in the class rank, state reports and transcripts.

Record the Graduate Codes for each graduate on the State/Province - VA page (General and Transcript tabs). Record these fields on the General tab:

• If enrolled in GED, set the appropriate ExitDate/ExitCode (W731), GED Program Code, Diploma Type & the Graduate/Other Completer Code for the GED option
• Set the Uniform Certificate of General Studies/Associate's Degree Flag if applicable
• Confirm the Grad/Other Completer Code is accurate
• Set the Credit Accommodation Codes if applicable
• Add the Diploma Seal but the Graduate/Other Completer Code must be 1, 2, or 6
• Set the Early College Scholar Program Code if needed
• Add the Graduation Plan Code

On the Transcript tab:

• Set the Diploma Type
• Confirm the Graduation Date

NOTE: The dates can be mass populated, but you will need to adjust the exceptions and confirm the returning seniors don't have a Graduation Date recorded.

There are several situations for a high school student to be considered a graduate. Each case is handled slightly differently.

• On-Target Seniors
• Early Graduates
• GED Participants and Graduates
• APS Graduates
• Returning Seniors (including Retained, Special Ed and GED)
• Summer Graduates

From time to time, a Report List of Graduates is needed.

The alumni transcript might be requested for a graduated student. If the student attended WCS prior to 2008, contact the SIS Specialist for assistance. The transcripts are requested and distributed through Parchment used for Sending Transcripts.