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There are several situations for a high school student to be considered a graduate. Each case is handled slightly differently.
On-Target Seniors Early Graduates Returning Seniors (including Retained, Special Ed and GED) Summer Graduates Alumni
An early graduate might be an underclassman who has graduated early, or a senior who graduated earlier in the school year (due to obtaining their GED or meeting all graduation requirments).
The student should be transferred out if they have met all requirements and are no longer taking any classes. The SIS Technician will manually graduate them in PowerSchool, by setting the grade_level to 99 and moving them to the graduate school after the End-of-Year processes.
To find the early graduates during the school year, search on
/entrydate>=8/10/15;exitcode#;VA_Grad_date#
or
/VA_Grad_Date#;grade_level#99
If the students' grade levels are not updated before the end of the school year, they will be missed on the SRC state reports, not moved to the Graduated School during the EOY Process and not included when running the transcripts for the graduating class.
Please remember that grades are not stored for inactive students. With that being said, if a student graduated and was withdrawn before the end of the school year their grades would not have been recorded in Historical Grades. This includes early graduates from each high school, alternative placement students, and GED students (who may have been enrolled in another class such as Economics and Personal Finance or Carpentry).
If you find that a graduated student's grades for a class (other than the GED course) aren't showing in Historical Grades you will need to manually add them. For early grads from your school, please coordinate with your teachers. For GED/Alternative Placement graduates who have already been withdrawn and transferred back to your school please coordinate with the APS counselor and/or the CTE teachers.
Returning seniors might include several different scenarios:
At the end of the school year, if any of the seniors are not graduating, please update these fields:
If any seniors are required to attend summer school, follow the steps outlined in the Summer School section below.
Over the summer, the SIS Technician will sent out email communications to indicate the End-of-Year processes have been completed.
Once the End-of-Year SRC is completed but BEFORE the End-Of-Year Process is run in late June / early July, update the scheduling setup page for all of the returning students for the next year.
After the End-Of-Year Process is complete, confirm the returning students are scheduled properly.
After the Summer SRC, update the Grad/Other Completer Code. The returning graduate fields are needed for the Fall SRC.
For a GED graduate returning to take more classes: On the Transfer Info - Edit Current Enrollment page, change the Grad/Other Completer Code to a 13, and remove the GED Program Code.
For a Special Ed graduate returning to take more classes: After the End-of-Year SRC is completed, setup the returning graduates for the next year. On the Transfer Info - Edit Current Enrollment page, change the Grad/Other Completer Code to a 10 or 13.
After the school year has ended, update the records for the summer school students:
Once summer school has ended and BEFORE the Summer SRC, each school has the responsibility to manually enter the summer school Historical Grades and set the Summer School flag as Yes for each stored grade.
If the previously retained seniors satisfy the requirements for graduation during summer school, update the PowerSchool record after the End-of-Year SRC is completed and BEFORE the Summer SRC is submitted.
From time to time, a Report List of Graduates is needed.
The alumni transcript might be requested for a graduated student. If the student attended WCS prior to 2008, contact the SIS Specialist for assistance. The transcripts are requested and distributed through Parchment used for Sending Transcripts.